Licensing & Sales Specialist

VIRALHOG LLC•Bozeman, MT

3d•Onsite

About The Position

The Licensing & Sales Specialist is a high-impact, growth-oriented role for a tenacious 'hunter' and motivated closer dedicated to maximizing revenue while ensuring every deal is accurately tracked and fulfilled. This position serves as a 'utility player,' bridging the gap between high-stakes partner negotiations and the operational integrity of our revenue streams. If you have a high drive to be great and a passion for winning, this is your opportunity to hit the ground running. As a key member of our Bozeman-based team, this role relies on a consistent, in-office presence five days per week to allow for seamless, real-time collaboration and rapid response to licensing opportunities.

Requirements

Sales, Licensing & Account Support
Revenue Lifecycle: Support the commercial billing cycle by drafting invoices and ensuring contract terms align with payment schedules.
Usage & Rights Compliance: Execute regular reviews of partner download reports and internal data to identify unauthorized usage or opportunities for additional licensing revenue.
Data Integrity: Investigate file associations and usage data to ensure precise revenue tracking and commercial accuracy across the library.
Performance Monitoring: Monitor and report on revenue trends to validate the success of various reporting methods (rev-share, self-reports, and subscriptions).
Account Health: Monitor account status and collaborate with the finance team to ensure timely partner payments and maintain healthy, long-term commercial relationships.
All-Hands Mindset: We operate with a 'no task too small' philosophy and a 'win as a team' mindset. You will contribute to our collective success by jumping in on special projects and consistently pushing for excellence in every task.
Workflow Facilitation: Facilitate daily operations, including licensing inbox oversight, task delegation, and professional handling of inbound inquiries.
Process Improvement: Assist in the development and refinement of Standard Operating Procedures (SOPs), sales frameworks, and contract templates to scale the department.
Education: Degree in Business Administration, Marketing, or a related field; strong interest in Sales Operations and Business Development preferred.
Technical Skills: Proficiency in Microsoft Excel and Google Workspace, specifically regarding data organization and utilizing data to drive sales decisions.
Communication: Exceptional negotiation skills and the ability to represent the brand professionally to creators and global clients.
Detail-Oriented: A "trust but verify" mindset; strong attention to detail and a proactive approach to identifying and resolving data discrepancies.
Presence: Must be capable of regular, reliable, and timely attendance in the Bozeman office.

Responsibilities

Inbound Response: Act as a primary point of contact for inbound partner inquiries, executing custom prompts, licensor interviews, and talent release documentation to move deals toward closure.
Full-Cycle Licensing: Execute lead research, issue quotes (one-off, bulk, and subscription), and negotiate distribution and revenue-share agreements to hit growth targets.
Account Support: Proactively cultivate partnerships by negotiating contract renewals, upselling service additions, and overseeing whitelist requests to protect platform integrity.
Content Pitching: Aggressively analyze the library to identify and proactively pitch high-value assets to clients, ensuring ViralHog remains the first choice for their aggregation needs.
Contract Compliance: Maintain meticulous records within internal databases to ensure global contract compliance and data accuracy for all executed deals.
Revenue Lifecycle: Support the commercial billing cycle by drafting invoices and ensuring contract terms align with payment schedules.
Usage & Rights Compliance: Execute regular reviews of partner download reports and internal data to identify unauthorized usage or opportunities for additional licensing revenue.
Data Integrity: Investigate file associations and usage data to ensure precise revenue tracking and commercial accuracy across the library.
Performance Monitoring: Monitor and report on revenue trends to validate the success of various reporting methods (rev-share, self-reports, and subscriptions).
Account Health: Monitor account status and collaborate with the finance team to ensure timely partner payments and maintain healthy, long-term commercial relationships.
All-Hands Mindset: We operate with a 'no task too small' philosophy and a 'win as a team' mindset. You will contribute to our collective success by jumping in on special projects and consistently pushing for excellence in every task.
Workflow Facilitation: Facilitate daily operations, including licensing inbox oversight, task delegation, and professional handling of inbound inquiries.
Process Improvement: Assist in the development and refinement of Standard Operating Procedures (SOPs), sales frameworks, and contract templates to scale the department.