Licensing Fulfillment Specialist

Johnson Controls • Boca Raton, FL

1d • $60,000 - $60,600

About The Position

The Licensing Fulfillment Specialist ensures accurate and compliant license order fulfillment while supporting customers and internal teams throughout the fulfillment lifecycle. The role is critical in maintaining seamless processes across Salesforce and SAP systems and plays a key part in fulfilling high-volume licensing and support agreements for Access Control Video Surveillance (ACVS) brands globally. As an essential partner to internal sales and external procurement teams, the Licensing Fulfillment Specialist manages the maintenance and global distribution of software agreements and licenses with efficiency, accuracy, and timely delivery. How you will do it: Responsibilities Manage high-volume licensing requests with a focus on prioritizing urgent and revenue-sensitive orders Review licensing orders to ensure accuracy and compliance with item, pricing, and trade requirements Reject non-compliant items and escalate issues to Customer Service for resolution Collaborate cross-departmentally to resolve licensing, billing, and order discrepancies Lead the resolution of licensing fulfillment issues end-to-end, including identification, investigation, follow-up, and documentation Process changes to existing licenses using licensing tools Create new licenses and generate license fulfillment confirmations Deliver orders via Salesforce by distributing license confirmations to customer purchasing contacts Finalize delivery in SAP to release orders for invoicing Prepare files for processing bulk order quotes Ensure timely delivery of license keys in response to order fulfillment Resolve and close Salesforce cases related to license order issues Maintain clear, accurate documentation, system and customer data, and audit-ready records within licensing tools and Salesforce cases Support the team by ensuring processes, procedures, and training related to licenses and software support agreements are clearly communicated Record recurring issues, process gaps, and improvement opportunities to enhance operational efficiency and support knowledge sharing Partner with internal teams to ensure consistent use of best practices Support the license and support agreement sales process by distributing requests to sales representatives for review What we look for: Key Requirements Proficiency with Microsoft applications (Excel, Outlook, Teams, etc.) Familiarity with Salesforce Familiarity with SAP (preferred) HIRING SALARY RANGE: $60,000 - 60,600 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, location and alignment with market data.) This role also offers a competitive Sales Incentive Plan that will take into account project, quarterly, and annual margin. This position includes a competitive benefits package. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here. Johnson Controls: Enhancing the Intelligence of Buildings Your buildings have a purpose. They are places for people to live or work. Facilities for learning or healing. Venues for entertainment and shopping. Sites for the specialized storage of tangible goods or mission-critical data. Your buildings have a huge variety of functions; they are central to your mission. This is where Johnson Controls comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, we make your buildings smarter. A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most important, smarter buildings let you focus more intensely on your unique mission. Better for your people. Better for your bottom line. Better for the planet. At Johnson Controls, we’ve been making buildings smarter since 1885, and our capabilities, depth of innovation experience, and global reach have been growing ever since. Today, we offer the world’s largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play.

Requirements

• Proficiency with Microsoft applications (Excel, Outlook, Teams, etc.)
• Familiarity with Salesforce

Nice To Haves

• Familiarity with SAP (preferred)

Responsibilities

• Manage high-volume licensing requests with a focus on prioritizing urgent and revenue-sensitive orders
• Review licensing orders to ensure accuracy and compliance with item, pricing, and trade requirements
• Reject non-compliant items and escalate issues to Customer Service for resolution
• Collaborate cross-departmentally to resolve licensing, billing, and order discrepancies
• Lead the resolution of licensing fulfillment issues end-to-end, including identification, investigation, follow-up, and documentation
• Process changes to existing licenses using licensing tools
• Create new licenses and generate license fulfillment confirmations
• Deliver orders via Salesforce by distributing license confirmations to customer purchasing contacts
• Finalize delivery in SAP to release orders for invoicing
• Prepare files for processing bulk order quotes
• Ensure timely delivery of license keys in response to order fulfillment
• Resolve and close Salesforce cases related to license order issues
• Maintain clear, accurate documentation, system and customer data, and audit-ready records within licensing tools and Salesforce cases
• Support the team by ensuring processes, procedures, and training related to licenses and software support agreements are clearly communicated
• Record recurring issues, process gaps, and improvement opportunities to enhance operational efficiency and support knowledge sharing
• Partner with internal teams to ensure consistent use of best practices
• Support the license and support agreement sales process by distributing requests to sales representatives for review

Benefits

• This role also offers a competitive Sales Incentive Plan that will take into account project, quarterly, and annual margin.
• This position includes a competitive benefits package.
• For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed