Licensing Assistant

The Goal Family of Companies•Sioux Falls, SD

10h•Remote

About The Position

At Goal Solutions, we’re on a mission to transform the consumer finance industry through data, technology, and strong operational foundations. As we continue to grow, we’re looking for a Licensing Assistant who thrives in detail-driven work, enjoys keeping things organized, and understands the importance of accuracy in a regulated environment. This role is a critical part of our Licensing & Regulatory Affairs function, helping ensure the company remains compliant across state and regulatory requirements while supporting internal teams with reliable, well-documented processes. How This Role Fits In Our Compliance and Licensing teams play a key role in protecting the business, supporting growth, and maintaining trust with regulators, partners, and customers. As a Licensing Assistant, you’ll provide administrative and operational support to the Licensing & Regulatory Affairs Specialist and broader Compliance team. Your work directly supports timely license renewals, accurate filings, and clear documentation — all essential to keeping the business running smoothly. What You’ll Do You’ll support the day-to-day administration, tracking, and coordination of licensing and registration activities across the organization. The Impact You’ll Make in This Role • Help maintain compliance with state and regulatory licensing requirements • Ensure licensing records, calendars, and documentation are accurate and up to date • Reduce risk by supporting timely filings, renewals, and follow-ups • Improve operational efficiency through organized tracking and documentation • Support internal teams with responsive, professional communication • Create stability and reliability in a highly regulated environment

Requirements

High School Diploma or GED
Three years of administrative support experience, preferably in a regulated environment
Strong attention to detail and organizational skills
Proficiency in Microsoft Office, including Excel
Strong written and verbal communication skills
Ability to perform detailed, repetitive administrative tasks with high accuracy
Ability to work extensively in Excel and other systems for tracking and reporting
Ability to interpret and apply regulatory instructions and deadlines
Ability to manage multiple tasks and priorities simultaneously
Ability to maintain confidentiality and handle sensitive information
Ability to work independently while following defined procedures
Prolonged periods of sitting and working at a computer
Frequent use of computer systems, spreadsheets, and internal platforms
Ability to communicate effectively via written, verbal, and electronic means
Ability to organize and maintain accurate documentation

Nice To Haves

Experience working with state or government agencies
Familiarity with NMLS or other regulatory systems
Notary certification or ability to obtain certification
Experience in financial services, loan servicing, or compliance environments
Exposure to data analysis work, including running SQL queries to support analysis or validation efforts (nice to have)

Responsibilities

Assist with gathering information and preparing licensing and registration documentation
Track and maintain records for 200+ licenses and registrations
Maintain licensing calendars and renewal schedules
Populate documents, update tracking spreadsheets, and maintain accurate records
Organize Teams channels, Trello boards, and internal documentation
Perform routine administrative tasks including filing forms and maintaining records
Collaborate with internal teams and clients to understand data needs
Promote best practices in coding, testing, documentation, and deployment
Respond to internal and external inquiries professionally and promptly
Communicate with state regulatory agencies as needed
Participate in meetings and follow up on action items