Library Specialist -Acquisitions

University of Pennsylvania•Williamsburg, VA

8d•$36 - $36

About The Position

The Library Specialist for Acquisitions is responsible for performing acquisitions functions specifically related to ordering, receiving, and claiming of library material. Under only general supervision, this position places orders for monographic and subscription titles, replacement serials issues and volumes, and backfile material in various languages and formats. Under only general supervision, this position processes claims and returns damaged and unordered items to suppliers. This position is responsible for assisting the Associate Director for Resource Management & Access Services in acquiring personal copies of library materials on behalf of faculty using their research account funds, and in securing complimentary desk copies of course books and related teacher’s manuals for faculty teaching upcoming classes. This position is responsible for generating monthly new order breakdown reports that document title count and expenditure data by order type, format, and jurisdiction.

Requirements

An undergraduate degree, frequently in a pertinent subject or language field and at least 3 years' experience or equivalent combination of education and experience required.
Extensive skills in bibliographic or public service matters developed through a combination of experience and specific training.
Actual experience in the work assigned and the ability to work independently.

Nice To Haves

An advanced degree preferred.

Responsibilities

Places all orders, except where a credit card proves necessary (including print monographs, e-book firm orders, standing orders/subscriptions, replacement issues and volumes, sample issues, backfile runs, and rush orders when necessary); monitors electronic new order forms and related Springshare ticketing queue, closing tickets upon placing orders or redirecting the requests to colleagues when orders require a credit card; coordinates with Law School Registrar for course reserve material ordering; claims non-receipts
Receives all print and e-book orders (includes guttering print material, preparing physical volumes to send to the Metadata & Systems Department, barcoding and item record creation, filling out routing slips, annotating accompanying invoices and packing slips, and compiling weekly book trucks for review by the Associate Director for Resource Management & Access Services and Public Services Librarians)
Assists Associate Director for Resource Management & Access Services in acquiring personal copies of library materials for faculty, using their research account funds, by obtaining approval and applicable budget code information from Law School Business Affairs and working with the Library Accounting Specialist to journal related funds
Assists Associate Director for Resource Management & Access Services in securing complimentary desk copies of course books and related teacher’s manuals, in print or electronic format, for faculty and adjuncts teaching upcoming classes; contacts publisher representatives with requests; communicates status of request to faculty and adjuncts; follow up with publisher representatives when necessary
Generates monthly new order breakdown reports that document title count and expenditure data by order type, format, and jurisdiction
Performs quality control checks on pre-processed approval plan materials from YBP/GOBI, Harrassowitz, and MIPP
Processes publisher/vendor returns (includes damaged and unordered items and rejected Approval Plan material)
Contacts publishers/vendors concerning problems in obtaining material or to reinstate lapsed subscriptions/standing orders

Benefits

Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Penn provides an array of resources to help you advance yourself personally and professionally.
As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.