Library Special Projects Assistant, Access Services

Huntington Public Library • San Marino, CA

1d • Onsite

About The Position

The Library Special Projects Assistant will participate in the inventory of the core book collections and help ensure projects adhere to requirements and timelines. The assistant will barcode and box items, create and update spreadsheets, track progress, and contribute to the project. Under the direction of project team leaders, they will assist in quality control and troubleshooting. The assistant will also provide broad support within Access Services to provide excellent service to readers and staff which includes circulation duties and stacks maintenance. This is a limited-term position, contracted through June 30, 2027 at 37.5 hours per week. This position works on a flexible and rotating schedule, including evening hours. Has frequent contact with readers and other Library staff members. Reports to the Access Services Librarian.

Requirements

• Excellent interpersonal skills.
• Must be able to communicate with readers and colleagues effectively, as well as work independently and as part of a team.
• Excellent handling skills.
• Ability to prioritize work that is time-sensitive and high-volume.
• Proficiency with Microsoft Office, especially Excel.
• Aptitude for learning library access control systems.
• Must be able to lift and move heavy volumes and boxes safely.
• Ability to maneuver large book trucks; climb ladders.
• Comfortable with routine and/or repetitive work.

Nice To Haves

• Experience with spreadsheets and data a plus.
• Associate’s degree preferred.
• Library circulation work or paging experience preferred.

Responsibilities

• Working on inventory projects relating to the rare and general book collections
• Creation of item records for circulation and inventory management of rare book materials
• Bibliographic searching in the integrated library system to locate item records
• Performs physical work lifting, handling, and boxing rare materials with care and accuracy.
• Under the guidance of the project team leaders, provides support for requirements, timelines, and data integrity.
• Supervises both the Rothenberg Reading Room and Ahmanson Reading Room.
• Monitors seat assignments, capacity, and reader reserve shelves.
• Provides backup for other library assistants as needed.

Benefits

• Competitive compensation
• Generous benefits and perks
• Medical, Dental, Vision
• 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
• Considerable paid time off, including annual leave, sick leave, and holidays
• Discounts for staff in The Huntington Store and restaurants
• Access to the Museums Council pass, which grants free admission to various museums and cultural institutions
• Free passes each month to welcome family and friends to visit the grounds

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees