Library Operations Coordinator

Kettering University-posted about 1 month ago

Full-time • Entry Level

Flint, MI

Educational Services

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Functions as an integral member of the Library and Special Collections, leading daily operational and scheduling decisions and collaboration with other Kettering departments. Maintains ongoing communication and relationships with the Kettering Community. Ability to multi-task and pay attention to detail. Ability to create promotional materials for the Library. Understand and have a commitment to Kettering University Values a. RESPECT: for teamwork, honesty, encouragement, diversity partnerships with students. b. INTEGRITY: including accountability, transparency and ethics. c. CREATIVITY: fostering flexibility and innovation. d. COLLABORATION: across disciplines and with all partners. e. EXCELLENCE: in all we do.

Manage the Library budget and funds for the Humanities Art Center and the Kettering University Archives. Monitor Banner system on a weekly basis to ensure the Library is within budget. Work cooperatively with Accounts Payable, Accounts Receivable and the Budget Office on budget matters. Perform analysis of current fiscal year budget, forecasts expenditures, and builds the upcoming FY budget. Manage monthly budget reports for the Library HAC and Archives, to balance the budget.
Coordinates Library activities throughout the University and moves between buildings and departments to efficiently manage Library services and programs. This position is particularly active between the Library in the Academic Building and the Learning Commons. Oversee institutional and staff memberships. Maintain an inventory of office, gallery and archival supplies. Select vendors that represent the best value for Kettering University. Manage the department mail.
Work cooperatively as part of Leadership Team to develop staff schedules. Review and approve staff timesheets. Maintain the University Librarian's work calendar. Schedule the Staff, Leadership Team and Collections Council meetings. Create a yearly Library calendar, using the Kettering University Academic Calendar, KU's official holidays, and consider changes in Library hours, days open, and other operational changes.
Serve as part of the team that creates fun and educational activities for the students. Manages the activities as part of this team.
Provides support for public service positions when library staff members are absent. Performs other duties as assigned or requested.

A Bachelors Degree in a field relevant to the position.
Familiarity with libraries in an academic setting.
Experience with financial systems and planning a budget. Manages financial performance to meet budget expectations. Tracks expenditures and creates budget forecasts.
Ability to create a customer service schedule for library staff. Approves timesheets. Excellent communication, customer service and team skills.
Collaborate with staff to design fun and educational programming for the students. Ability to create promotional materials for the Library.
Commitment to continuing education. Ability to learn new software and apply it to library program. Demonstrated excellent collaboration skills. Flexible with library users and colleagues.
Ability to multi-task and pay attention to detail. Ability to create promotional materials for the Library.
Knowledge of Microsoft Office programs, including Word and Excel. Experience using the Google Suite of software.
Ability to be flexible and to work independently as well as in a team environment where consultation, collaboration, and cooperation are essential.
Excellent written and verbal communication skills, team skills and attention to detail.
Willingness to work occasional nights and weekends.
Special Event Expectations: Participation is expected at major campus special events, such as commencement.

A good sense of academic library operations and services and how the library supports the students and the larger University.
Experience with the Banner financial system.
A love of libraries and special collections and service to an academic community.

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