LIBRARY COLLECTION COORDINATOR - (TECHNICAL MANAGER III)

State of Illinois•Springfield, IL

11d•Onsite

About The Position

This position is accountable for organizing and maintaining the department’s physical collection of internal departmental policies, procedures, manuals, and specifications, as well as externally published books, standards, audio-visual resources, journals, newsletters, etc. This position maintains spreadsheets of national research publications and legal series to ensure receipt and addition to the collection. This position reviews the collection and acquires publications as needed to maintain the current version of each technical publication used in completing activities to meet the department’s goals and objectives, as well as maintains the inventory list and completes the annual inventory review.

Requirements

Completion of a bachelor’s degree majoring in library science, information science, English, history OR Completion of two years of college PLUS Two years of experience working in a library, information management, research or a combination thereof OR Six years of experience working in a library, information management, research or a combination thereof.
Requires a valid driver’s license.
Requires occasional statewide and out-of-state travel with overnight stays.
Requires successful completion of a background screening.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Nice To Haves

Working knowledge of modern organizational concepts and general information technology skills.
Ability to maintain harmonious professional relationships with fellow employees, other agency officials and the general public.
Working knowledge of Microsoft Office Suite and SharePoint.

Responsibilities

Organizes and maintains the department’s physical collection of internal departmental policies, procedures, manuals, and specifications’ as well as externally published books, standards, audio-visual resources, journals, newsletters, etc.
Uses computerized national and worldwide networking and research systems Online Computer Library Center (OCLC), Transportation Research Information Services (TRISWorld), Illinois Library and Information Network (ILLINET), Illinois State Library (ISL), etc.) to catalog items and review bibliographic records.
Maintains spreadsheets of publications received; weeds out the periodical collection (journals and newsletters); and periodically shelf-reads the physical collection to return misplaced items to the proper location.
Reviews the collection to determine latest edition for each series and acquires publications as needed to maintain the current version of each technical publication.
Serves as the liaison with department personnel regarding existing and new resources and coordinates acquisitions to minimize redundancy and excessive spending throughout the department
Maintains the inventory list of the library collection and completes the annual inventory review.
Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
Performs other duties as assigned.

Benefits

Monday-Friday work schedule
Flexible work schedules in several program areas (flexible time, hybrid scheduling)
Health, Life, Vision, and Dental Insurance
Pension Plan
(12) Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn (12) paid Sick Days annually
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
Employees earn (3) paid Personal Days annually
(13-14) paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources