Library Administrative Assistant

University of Alaska System•Anchorage, AK

36d•Onsite

About The Position

This is a vital position for the Library where the ideal candidate will be helping with Library-wide administrative operations & working with various UAA departments. This position is the first point of contact in the Dean's Office for visitors and students. They will be expected to evaluate the nature of the issues, troubleshoot & resolve administrative issues that may arise, & be expected to work independently. This position will be responsible for scheduling the very popular Library conference rooms using the 25Live software. This position also maintains the building key distribution records and control for the Wolfcard access to the Library building. Additionally, this position will be responsible for reconciling ProCard expenditures as well as maintaining soft ledgers for expenses. In order to thrive in this role, the applicant should possess excellent organizational skills, be adept at prioritizng work, have flexibility and patience in dealing with multiple schools & colleagues from other departments as well as the public and take pride in doing accurate work. Good communication skills, both written and verbal are essential as are demonstrable skills in the Microsoft Suite, DocuSign, Zoom, PaymentNet, Banner & Concur.

Requirements

Excellent organizational skills
Adept at prioritizing work
Flexibility and patience in dealing with multiple schools & colleagues from other departments as well as the public
Take pride in doing accurate work
Good communication skills, both written and verbal are essential
Demonstrable skills in the Microsoft Suite, DocuSign, Zoom, PaymentNet, Banner & Concur
High School graduation and three years progressively responsible office/administrative experience, or an equivalent combination of training and experience
Applicants must be legally authorized to work in the United States without restriction

Responsibilities

Helping with Library-wide administrative operations
Working with various UAA departments
First point of contact in the Dean's Office for visitors and students
Evaluate the nature of the issues
Troubleshoot & resolve administrative issues that may arise
Scheduling the very popular Library conference rooms using the 25Live software
Maintaining the building key distribution records and control for the Wolfcard access to the Library building
Reconciling ProCard expenditures
Maintaining soft ledgers for expenses