Legislative Operations Aide

State of New York•Albany, NY

27d•$50,000 - $55,000•Onsite

About The Position

The New York State Senate Majority Conference is currently seeking an energetic, astute, diplomatic, and dedicated individual to fill a full-time position as a Legislative Operations Aide at the State Capitol in Albany. The duties and responsibilities in this dynamic role include, but are not limited to the following: Planning, organizing and scheduling daily appointments and priorities Providing administrative support for the Senate Majority Conference on matters related to Senate legislative procedures and committee operations, while anticipating any issues that may arise and identifying appropriate solutions Preparing and distributing sensitive briefing materials for the Majority Conference Logging and tracking various legislative requests, attendance at office events, and other data Organizing, completing, and filing necessary paperwork for various staff, such as travel documents Receiving and reconciling invoices and filing hard and digital copies Following up with legislative offices and staff (members' offices, Majority Counsel and Finance staff) to confirm committee meetings, briefing materials, appointments, and cancellations Ordering and replenishing office supplies Other duties as instructed and/or necessary to help keep the office performing at an efficient level in a high-speed environment Log in all incoming and outgoing mail and incoming telephone calls

Requirements

Two years of administrative support or legislative experience
Proficiency at Microsoft Office Suite, Teams, Outlook, Google Docs, Google Calendar
A valid driver's license
A high school degree or equivalent
Candidates must have the ability to work a flexible schedule that can include long hours and late nights in a highly dynamic environment
A demonstrated professional and customer-focused attitude/approach
Exemplary organizational skills and focus on detail
Ability to assimilate new information readily
Strong interpersonal and verbal communication skills
Ability to manage and prioritize multiple, time-sensitive tasks simultaneously
Strong desire and knowledge of performing administrative duties

Responsibilities

Planning, organizing and scheduling daily appointments and priorities
Providing administrative support for the Senate Majority Conference on matters related to Senate legislative procedures and committee operations, while anticipating any issues that may arise and identifying appropriate solutions
Preparing and distributing sensitive briefing materials for the Majority Conference
Logging and tracking various legislative requests, attendance at office events, and other data
Organizing, completing, and filing necessary paperwork for various staff, such as travel documents
Receiving and reconciling invoices and filing hard and digital copies
Following up with legislative offices and staff (members' offices, Majority Counsel and Finance staff) to confirm committee meetings, briefing materials, appointments, and cancellations
Ordering and replenishing office supplies
Other duties as instructed and/or necessary to help keep the office performing at an efficient level in a high-speed environment
Log in all incoming and outgoing mail and incoming telephone calls