Legislative Affairs Office Facilitator - Hourly

Salt Lake City Corporation • Cocoa, FL

8d • $23 - $30 • Onsite

About The Position

With minimal supervision, this position provides administrative support to the Legislative Affairs division. Assists the Legislative Affairs team with design and preparation of public-facing documents, event planning, policy tracking, and daily scheduling. Handles politically sensitive information in the form of draft legislation. Relieves management of administrative routine by handling such items as minor purchasing, inventory, petty cash, travel, and meeting arrangements and schedules. This position requires some independent judgment and decision-making, and effective oral and written communication skill is essential. This position requires incumbent to work less than 20 hours per week, with in-person work required. Job Description Position Salary Range: $22.74 - $29.81 IMPORTANT: Early application submittal is encouraged. This position will remain open until filled and may close at any time without notice.

Requirements

• High school graduation or GED equivalent and one year experience performing related office tasks, records research, or record-keeping duties. Directly related experience and education may be substituted one for the other on a year-for-year basis.
• Possession or ability to become a Utah State Notary Public within three months of hire.
• Ability to accurately record and transcribe legislative actions, ability to capture legislative discussions and concepts into concise terminology.
• Knowledge of and experience with parliamentary procedures and application to the transcription of official, recorded meetings.
• Demonstrated ability to utilize a personal computer and various software applications, including MS Office products, Internet, and general office software.
• Ability to establish and maintain confidence, trust, and effective working relationships with the general public, elected officials, other department heads, employees, and officials of other jurisdictions.
• Ability to make independent decisions in accordance with laws, ordinances, regulations and city policies.
• Ability to lift and transport records (40-50 lbs.) to meetings, or storage facilities.
• Ability to operate various standard office equipment and other specified technical equipment.

Nice To Haves

• Experience with multi-layered, electronically indexed records maintenance systems.
• Experience with proficiency in summarizing content for reports or meeting minutes.
• Experience with event planning
• Working knowledge of project management software (Asana), Laserfiche, Microsoft Office Professional products, i.e., Excel, Word, Access, Outlook. Also, working knowledge of an imaging system.
• Excellent customer service and verbal and written communication skills.
• Ability to take directions and work independently.
• Knowledge of records management and basic office filing desirable.
• Knowledge of PrimeGov, Laserfiche or Adobe is recommended.

Responsibilities

• Acts as liaison with other departments, divisions, outside agencies, committees or boards.
• Assembles, takes and prepares minutes, agendas or other reports.
• Makes travel arrangements, sets meetings and schedules conference rooms.
• Coordinates with other departments and divisions to schedule and host meetings with federal and state elected officials, department and division heads, advocacy groups, contract lobbyists, and community partners.
• May perform the duties of a private secretary for division head.
• Assists with the division’s relationship-building work by planning and executing, or assisting with, event logistics for events that may include federal, state, and city-level dignitaries.
• Maintains calendar of events for the division.
• Develops and maintains confidential and non-confidential files.
• Assists with tracking draft policy proposals and distributing those proposals for review by City divisions and/or outside partners.
• Handles potentially politically sensitive information with care and discretion.
• Designs presentation materials and publicly issued reports, regularly updates division website, and maintains meeting agendas and meeting notes for the division.
• May perform simple bookkeeping duties to monitor budget expenditures, petty cash, supply inventories and other accounts.
• May order and distribute equipment, supplies and furniture.
• Prepares requisitions, assists with contract management and invoice payment processing.
• Maintains positive and effective working relationships with a diverse group, including Department management, supervisors, professional peers, other employees, and the general public.
• Complies with City and department policies and procedures.
• Performs other related duties as assigned.

Benefits

• Health & Wellness 95% City-paid medical insurance Dental, vision, life insurance HSA (with $1,000–$2,000 City contribution) Wellness clinic for employees & families Robust Employee Assistance Program (EAP)
• Financial Perks Tuition reimbursement (up to $4,000/year) Retirement contributions (pension and/or 401(k)) Discounted pet insurance, legal services, and more
• 12 vacation days to start 12 paid holidays + 1 personal holiday Up to 80 hours personal leave annually 6 - 12 weeks of paid parental leave Bonus leave credit for eligible rehires & public sector transfers

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees