Legislative Administrative Assistant

State of Utah

444d • $47,133 - $47,133 • Remote

About The Position

The Legislative Administrative Assistant position at the State of Utah involves providing comprehensive administrative support to legislative staff, including policy analysts and attorneys. This role is crucial for the smooth operation of the legislative process, requiring strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The assistant will be responsible for staffing legislative meetings, proofreading documents, and assisting with data management and research.

Requirements

• High school diploma or GED.
• Proficient with computers and software applications, including Microsoft Outlook, Word, PowerPoint, Excel, and Adobe Acrobat Pro.
• At least three months of experience in a professional office setting.
• Exceptional communication and proofreading skills, which will be tested during the interview process.
• Ability to work extended hours during the legislative session, on interim days, and as needed throughout the year.

Nice To Haves

• Associate or bachelor's degree.
• Knowledge of the Utah legislative process.
• Experience conducting research.

Responsibilities

• Providing administrative and clerical support to assigned legislative staff teams, including mailing, scanning, copying, and compiling electronic documents, and maintaining and organizing written and electronic files.
• Creating new, and formatting existing documents, including letters, legal or policy briefs, memorandum, PowerPoint presentations, and Excel spreadsheets.
• Communicating meeting and general office information to legislative staff, legislators, and the public.
• Assisting with legislative meeting logistics, including preparing and posting meeting notices and agendas on committee web pages, organizing and distributing meeting documents, reserving meeting spaces, and communicating meeting information to attendees.
• Staffing legislative meetings and preparing meeting minutes.
• Proofreading legislation and other documents for proper format, accuracy, and style.
• Assisting legislative staff with data entry and research.
• Providing receptionist duties including answering telephones and responding to voicemails.

Benefits

• Health insurance
• Dental insurance
• Retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED