Legal Tech Associate, IP & Licensing Business

Mistral AI•Palo Alto, CA

17d

About The Position

We are seeking a tech-savvy Legal Tech Associate – IP & Licensing Ops to join Mistral AI’s IP and licensing team. In this role, you will be responsible for managing inbound licensing opportunities, maintaining patent and license databases, and leveraging Mistral AI tools to optimize patent operations and licensing and data partnership processes. You will work closely with the legal, product, and engineering teams to ensure efficient tracking, reporting, and support high-impact data partnership and licensing opportunities. This role is ideal for someone who is passionate about legal tech, thrives in operational excellence, and wants to use AI to transform how IP and licensing operations are managed. If you love solving legal challenges with technology, analyzing data for strategic decisions, and driving operational excellence, this is the perfect opportunity at the intersection of law and AI.

Requirements

Experience: 3+ years in IP operations, licensing, or a related field, with a focus on data management, process improvement, and operational support.
Technical Proficiency: Strong skills in database management, data analysis, and dashboard creation (e.g., Slack, Notion, Workflows, Excel/G-sheets, SQL, or BI tools).
Attention to Detail: Ability to manage complex datasets, identify discrepancies, and ensure accuracy in reporting.
Communication: Excellent written and verbal communication skills in English, with the ability to collaborate across teams.
Tool Savvy: Experience with IP management software, docketing systems, or similar tools. Familiarity with AI/ML concepts is a plus.
Adaptability: Comfortable working in a fast-paced, evolving environment with a proactive and solution-oriented mindset.
International Mindset: Experience in a global or multicultural setting is a plus.

Nice To Haves

Familiarity with patent prosecution workflows and IP portfolio management.
Experience with AI-driven legal tech solutions.
Background in data science, competitive intelligence, or business analytics.

Responsibilities

Opportunity Tracking: Maintain and update databases of licensing and data partnership opportunities, tracking status, terms, and key stakeholders.
Data Analysis: Enrich licensing databases with metadata, deduplicate assets, evaluate content, identify sources, and ensure accuracy using AI, SQL, Python, or/and BI tools.
Partner Onboarding: Verify legitimacy of new data and licensing partners through business checks. Ensure completion of required agreements and compliance forms.
Filing Status Tracking: Monitor patent filings, deadlines, and portfolio metrics using dashboards and automated tools.
Process Optimization: Automate patent operations and improve data accuracy using Mistral AI’s tools and external platforms.
Stakeholder Alignment: Coordinate with legal, product, and engineering teams to align IP and licensing processes, including documentation, deadlines, and communication.
Inventor Workflows: Assist inventors with workflows for invention intake, recognition, and documentation in Notion, Slack, and HR systems.