Legal Team Assistant

Staff Careers•Greensboro, NC

2d•Onsite

About The Position

The Legal Team Assistant provides administrative support to attorneys office-wide, to the Client Services Team (CST), the Attorney Resource Center (ARC) and/or the local office. The Legal Team Assistant works collaboratively and cooperatively with others in a team-oriented environment to deliver the highest level of service to internal and external clients. ESSENTIAL FUNCTIONS: Provide administrative support to attorney teams office-wide, as well as office-centric teams, including the following: Prepare legal correspondence, printing, scanning, or converting various documents; Process attorneys’ expenses as needed; Prepare materials for filing and delivery to local courts, and for overnight/mail service deliveries; Create and maintain original and electronic client case files, including using appropriate recordkeeping software; Search and review electronic document files for specific requests and circulate to appropriate parties per instructions; Ensure proper indexing and filing of legal documents; retrieve case files and prepare files for closing in accordance with the Information Governance departmental procedures; prepare closed case files for off-site storage. Work collaboratively and proactively with the Office Administrator to complete local office projects, tasks and initiatives. Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants. Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks. Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality. Assist as a back-up in front desk tasks, greeting clients, answering in-coming calls, scheduling of conference rooms and catering. ADDITIONAL FUNCTIONS: May manage inventory of files in onsite central file room, off-site storage and facilitates all transfers by indexing and overseeing the pickup of boxes. Handles file retrieval requests via RIM application, phone or e-mail for central file room and off-site storage. Other duties as assigned.

Requirements

Must exhibit initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
Working knowledge of office equipment, including personal computer, copier, telephone, transcription equipment, etc.
Keyboarding skills of 60 wpm or higher required.
Working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint.
Strong verbal and written communication skills.
High level of interpersonal skills required to handle sensitive and confidential situations.
Position requires a highly professional demeanor and appearance including possessing excellent poise, tact and diplomacy and the ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.

Nice To Haves

Education: Associate’s Degree preferred; applicable work experience may be considered in lieu of a degree.
Experience: Minimum of one (1) year related experience in a professional environment preferred.

Responsibilities

Provide administrative support to attorney teams office-wide, as well as office-centric teams
Prepare legal correspondence, printing, scanning, or converting various documents
Process attorneys’ expenses as needed
Prepare materials for filing and delivery to local courts, and for overnight/mail service deliveries
Create and maintain original and electronic client case files, including using appropriate recordkeeping software
Search and review electronic document files for specific requests and circulate to appropriate parties per instructions
Ensure proper indexing and filing of legal documents
Retrieve case files and prepare files for closing in accordance with the Information Governance departmental procedures
Prepare closed case files for off-site storage
Work collaboratively and proactively with the Office Administrator to complete local office projects, tasks and initiatives
Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants
Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks
Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality
Assist as a back-up in front desk tasks, greeting clients, answering in-coming calls, scheduling of conference rooms and catering
May manage inventory of files in onsite central file room, off-site storage and facilitates all transfers by indexing and overseeing the pickup of boxes
Handles file retrieval requests via RIM application, phone or e-mail for central file room and off-site storage
Other duties as assigned