Legal Team Assistant

Staff Careers•Philadelphia, PA

1d•Onsite

About The Position

The Legal Team Assistant provides administrative support to attorneys office-wide, to the Client Services Team (CST), the Attorney Resource Center (ARC) and/or the local office. The Legal Team Assistant works collaboratively and cooperatively with others in a team-oriented environment to deliver the highest level of service to internal and external clients. ESSENTIAL FUNCTIONS: Provide administrative support to attorney teams office-wide, including, but not limited to, the following: Assist with printing and assembly of large print requests (i.e., trial exhibits); Scan and process third party vendor invoices; Process attorneys’ expenses as needed; Ensure proper indexing and filing of both paper and electronic documents into the firm’s official hard copy files and iManage database; Process new business intake requests from conflict search through issuance of engagement letter; Prepare materials for overnight/mail service deliveries; Create and maintain original and electronic client case files, including using appropriate recordkeeping software; Search and review electronic document files for specific requests and circulate to appropriate parties per instructions; Work collaboratively and proactively with the Office Administrator to complete local office projects, tasks and initiatives. Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants; Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks; and Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality. ADDITIONAL FUNCTIONS: Other related duties, as assigned; Main backup to the front desk and all front-end activities; Understanding of all Records processes.

Requirements

Associate’s Degree preferred; applicable work experience may be considered in lieu of a degree.
Minimum of three (3) years related experience in a law firm environment preferred.
Must exhibit initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
Working knowledge of office equipment, including personal computer, copier, telephone, transcription equipment, etc.
Keyboarding skills of 60 wpm or higher required.
Working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint.
Strong verbal and written communication skills.
High level of interpersonal skills required to handle sensitive and confidential situations.
Position requires a highly professional demeanor and appearance including possessing excellent poise, tact and diplomacy and the ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.

Responsibilities

Provide administrative support to attorney teams office-wide
Assist with printing and assembly of large print requests (i.e., trial exhibits)
Scan and process third party vendor invoices
Process attorneys’ expenses as needed
Ensure proper indexing and filing of both paper and electronic documents into the firm’s official hard copy files and iManage database
Process new business intake requests from conflict search through issuance of engagement letter
Prepare materials for overnight/mail service deliveries
Create and maintain original and electronic client case files, including using appropriate recordkeeping software
Search and review electronic document files for specific requests and circulate to appropriate parties per instructions
Work collaboratively and proactively with the Office Administrator to complete local office projects, tasks and initiatives
Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants
Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks
Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality
Other related duties, as assigned
Main backup to the front desk and all front-end activities
Understanding of all Records processes.