LEGAL SUPPORT SPECIALIST

State of Arkansas•Little Rock, AR

About The Position

The responsibilities of the Legal Support Specialist within the Litigation Unit of OCC will include, but aren't limited to, the following:• Assign and track cases• Scheduling• Assign and track legal opinion requests • Maintain/update/close cases in OCC case tracking and file retention program• Maintain copier and supplies• Provide litigation and other assistance to counsel• Prepare garnishment documents• Legal research• Draft letters and other documents• Court filing• Prepare monthly reports• Other duties as assigned The Department of Human Services is a place for people passionate about serving others and changing lives for the better. We care for Arkansans of all ages and ensure places like child care centers and nursing homes are safe. We are the safety net for the most vulnerable Arkansans. Whether you answer the phones, take applications, protect children, or help care for residents or patients at one of our facilities, you make a difference by working at DHS. Plus, working for the State has great perks, including a pension, maternity leave, paid state holidays, and much more. At DHS, we take care of our employees so you can help care for others.Position InformationJob Series: Inspectors and Investigators – Legal SupportClassification: Legal Support SpecialistClass Code: ILS03IPay Grade: SGS06Salary Range: $52,137 – $77,163Job SummaryThe Legal Support Specialist provides vital administrative and clerical support to legal teams in government departments/agencies. The role is central to ensuring that legal operations run smoothly by managing case files, preparing legal documents, conducting routine research, and coordinating communications with clients, court personnel, and a variety of assorted personnel. Legal Support Specialists blend strong organizational abilities with a clear understanding of legal terminology and procedures to assist attorneys and paralegals in the seamless execution of legal tasks.Primary ResponsibilitiesDraft, proofread, and format legal documents such as contracts, pleadings, briefs, motions, and correspondence. Organize, maintain, and update case files and legal databases to ensure that documents are accurate and readily accessible. File legal documents with courts and regulatory bodies, ensuring that all submissions comply with procedural requirements and deadlines. Manage document tracking systems to monitor filing deadlines and critical case dates. Conduct routine legal research and compile information on case law, statutes, regulations, and legal precedents as directed by legal personnel. Enter and update case information in legal management systems and databases accurately. Assist with scheduling appointments, coordinating meetings, and managing legal calendars for attorneys and legal teams. Handle telephone calls, greet clients, and perform other front-office duties as necessary. Serve as a point of contact between legal teams, clients, and external agencies, providing updates and relaying important information. Assist in organizing and coordinating depositions, hearings, and conferences. Maintain the confidentiality of sensitive legal documents and information. Ensure that all work complies with relevant legal standards, agency policies, and ethical guidelines.

Requirements

Ability to manage multiple tasks, maintain accurate records, and meet strict deadlines.
Keen eye for catching errors and ensuring the accuracy and consistency of legal documents and data.
Familiarity with legal management software, Microsoft Office Suite, and document management systems.
Strong written and verbal communication skills to effectively draft documents, interact with clients, and convey essential information to legal team members.
Commitment to maintaining the integrity and confidentiality of sensitive legal information.
Understanding of legal terminology, court procedures, and the fundamentals of legal research.
Completion of a legal support or legal secretarial training program, or experience in legal administration or specialized legal support roles may be required.

Responsibilities

Assign and track cases
Scheduling
Assign and track legal opinion requests
Maintain/update/close cases in OCC case tracking and file retention program
Maintain copier and supplies
Provide litigation and other assistance to counsel
Prepare garnishment documents
Legal research
Draft letters and other documents
Court filing
Prepare monthly reports
Other duties as assigned
Draft, proofread, and format legal documents such as contracts, pleadings, briefs, motions, and correspondence.
Organize, maintain, and update case files and legal databases to ensure that documents are accurate and readily accessible.
File legal documents with courts and regulatory bodies, ensuring that all submissions comply with procedural requirements and deadlines.
Manage document tracking systems to monitor filing deadlines and critical case dates.
Conduct routine legal research and compile information on case law, statutes, regulations, and legal precedents as directed by legal personnel.
Enter and update case information in legal management systems and databases accurately.
Assist with scheduling appointments, coordinating meetings, and managing legal calendars for attorneys and legal teams.
Handle telephone calls, greet clients, and perform other front-office duties as necessary.
Serve as a point of contact between legal teams, clients, and external agencies, providing updates and relaying important information.
Assist in organizing and coordinating depositions, hearings, and conferences.
Maintain the confidentiality of sensitive legal documents and information.
Ensure that all work complies with relevant legal standards, agency policies, and ethical guidelines.