Legal Support Specialist

AMLI Residential-posted 10 days ago
$25 - $29/Yr
Full-time • Entry Level
Hybrid • Chicago, IL
501-1,000 employees
Real Estate
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Join the exceptional Legal and Risk Management team at AMLI Residential as our new Legal Support Specialist! In this pivotal role, you will deliver comprehensive administrative and technical support to our dynamic department. We are seeking a candidate with outstanding organizational skills, the utmost discretion, and the capability to thrive in a fast-paced, deadline-driven environment. If you are ready to make a significant impact and contribute to our mission, we want to hear from you!

  • Manage and maintain physical and electronic corporate records and databases
  • Oversee the archiving and retrieval of files, following document retention policies
  • Research, track and follow-up on operational licenses and permits
  • Provide support responding to privacy data subject rights requests
  • Manage, disseminate and follow-up on legal notices and certificates
  • Provide real estate transaction and due diligence support
  • Review and follow-up on basic claims and incidents throughout operations
  • Provide litigation support as needed, such as collection of data.
  • Research and respond to documentation requests from co-workers, auditors, investors and attorneys
  • File insurance claims, gather claim information and retrieve financial data
  • Assist with audit support, such as data entry and redoing calculations on audit test sheets
  • Process department invoices, credit card reconciliations and expense reports
  • Manage and maintain department intranet page
  • High school diploma or equivalent required. Bachelor's degree preferred.
  • Proven experience in an office administrative or technical support role preferred.
  • Strong attention to detail and organizational skills imperative.
  • Knowledge and understanding of general legal terms, laws and procedures related to the apartment industry, contracts and leases is preferred.
  • Must be able to work mostly independently with minimal supervision and demonstrate good judgment in a variety of situations.
  • Demonstrate customer service experience and effective management of various and concurrent priorities.
  • Ability to handle sensitive, confidential information and exercise sound judgment and discretion.
  • Proficiency in Microsoft Products, including Outlook, Excel, Word, OneNote, SharePoint as well as other platforms such as Entrata, Smartsheet, Elise AI, Origami and Navex is strongly preferred.
  • $25.00 - $29.00 an hour (based on experience) plus year-end bonus
  • Medical, Dental, and Vision Coverage
  • 401(k) Company Match
  • Life Insurance, Long Term Disability, Short-Term Disability, and Parental Leave
  • Generous rental Discount at any AMLI apartment
  • Tuition Reimbursement
  • PTO - up to 20 days of paid of time off plus 9 paid holidays. PTO increases with tenure.
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