Legal Support Specialist

Pillsbury Winthrop Shaw Pittman LLP • New York, NY

6d • $60,000 - $65,000 • Hybrid

About The Position

We are seeking to hire a Legal Support Specialist to support the NY office. The Legal Support Specialist will play a vital role in supporting attorneys and legal professionals in their day-to-day tasks. They will also work closely with the paralegals and Legal Practice Coordinators as it pertains to preparing documents, conducting research, and assisting with administrative duties. The Legal Support Specialist role will be expected to bill for client billable work as directed. In addition, the candidate will assist the attorneys with document production, compiling documents, preparing binders, appendices; quality checking to ensure materials are collated properly. The candidate should be able to cite-check, ability to download records from Westlaw, Lexis, PACER and NYSCEF as directed. Organize physical and electronic files, creating hyperlinks, electronic filings and other duties as may be assigned. The successful candidate must have a strong interest in the legal profession. The candidate will be a positive self-starter, possess a strong work ethic and professional demeanor, demonstrates initiative and can successfully multi-task and prioritize to handle the workload at a very fast pace. The current requirement is a minimum of 3 days in the office, remote 2 days with the understanding that this schedule may change as business needs require. Overtime flexibility is required. Candidate must be a team player and have the ability to adapt to changing technologies and procedures.

Requirements

• Strong interest in the legal profession
• Proficient in MS Office, Excel and Power Point
• Strong administrative and interpersonal skills
• Ability to handle a high volume desk with extreme accuracy and meticulous attention to detail
• Strong proofreading and solid computer skills are essential
• Positive self-starter
• Strong work ethic and professional demeanor
• Demonstrates initiative and can successfully multi-task and prioritize to handle the workload at a very fast pace
• Overtime flexibility is required
• Team player
• Ability to adapt to changing technologies and procedures
• BA/BS degree required

Nice To Haves

• Notary Public, a plus

Responsibilities

• Preparing expense reports
• Check requests
• New business memos
• Prepare engagement letters
• Mailing and binders
• Diary entry
• Editing pre-bills
• Maintaining electronic files
• Assisting with travel arrangements and scheduling meetings
• Document production
• Compiling documents
• Preparing binders, appendices
• Quality checking to ensure materials are collated properly
• Cite-check
• Ability to download records from Westlaw, Lexis, PACER and NYSCEF as directed
• Organize physical and electronic files
• Creating hyperlinks
• Electronic filings
• Other duties as may be assigned
• Bill for client billable work as directed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level