LEGAL SUPPORT SPECIALIST
About The Position
The Legal Support Specialist provides vital administrative and clerical support to legal teams in government departments/agencies. The role is central to ensuring that legal operations run smoothly by managing case files, preparing legal documents, conducting routine research, and coordinating communications with clients, court personnel, and a variety of assorted personnel. Legal Support Specialists blend strong organizational abilities with a clear understanding of legal terminology and procedures to assist attorneys and paralegals in the seamless execution of legal tasks.
Requirements
- Ability to manage multiple tasks, maintain accurate records, and meet strict deadlines.
- Keen eye for catching errors and ensuring the accuracy and consistency of legal documents and data.
- Familiarity with legal management software, Microsoft Office Suite, and document management systems.
- Strong written and verbal communication skills to effectively draft documents, interact with clients, and convey essential information to legal team members.
- Commitment to maintaining the integrity and confidentiality of sensitive legal information.
- Understanding of legal terminology, court procedures, and the fundamentals of legal research.
- Completion of a legal support or legal secretarial training program, or experience in legal administration or specialized legal support roles may be required.
Responsibilities
- Draft, proofread, and format legal documents such as contracts, pleadings, briefs, motions, and correspondence.
- Organize, maintain, and update case files and legal databases to ensure that documents are accurate and readily accessible.
- File legal documents with courts and regulatory bodies, ensuring that all submissions comply with procedural requirements and deadlines.
- Manage document tracking systems to monitor filing deadlines and critical case dates.
- Conduct routine legal research and compile information on case law, statutes, regulations, and legal precedents as directed by legal personnel.
- Enter and update case information in legal management systems and databases accurately.
- Assist with scheduling appointments, coordinating meetings, and managing legal calendars for attorneys and legal teams.
- Handle telephone calls, greet clients, and perform other front-office duties as necessary.
- Serve as a point of contact between legal teams, clients, and external agencies, providing updates and relaying important information.
- Assist in organizing and coordinating depositions, hearings, and conferences.
- Maintain the confidentiality of sensitive legal documents and information.
- Ensure that all work complies with relevant legal standards, agency policies, and ethical guidelines.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
