Legal Support Runner

GableGotwals•Oklahoma City, OK

18h•Onsite

About The Position

The Legal Support Runner performs an essential role in our Firm by ensuring that our offices run smoothly. This individual will assist the Firm by delivering legal documents, filing paperwork at courts, and conducting other administrative tasks. Additionally, this role may assist with document retrieval, photocopying, and other administrative tasks to support legal proceedings. Time management, accuracy, efficiency, dependability, and strong organizational and communication skills are essential for this position.

Requirements

High school diploma plus one year of relevant work experience
Ability to represent the Firm in a positive, professional manner
Maintain a positive, “can-do” attitude, while working in a fast-paced working environment
Clear and effective communication and strong people skills
Able to work independently or as a team in a collaborative environment
Strong diligence with great emphasis on accuracy and quality
Prioritize tasks and provide support and response to requests on time
Operate standard office equipment such as telephones, conferencing equipment, photocopiers, scanners, postage machines, etc.
Proficient in Outlook, Microsoft Office Word, and Excel
Ability to lift and move furniture, boxes, and other miscellaneous office items
Prioritize and oversee multiple rush requests to meet deadlines
Must possess a valid driver’s license

Responsibilities

Hand-deliver and file documents in various courts and agencies, including delivery of courtesy copies to Judges and Magistrate Judges (local and outlying counties)
Assist in preparing for major mailings, filings, and closings by making photocopies, scanning images, organizing materials, stuffing & labeling envelopes, bindery, bates labeling, and other tasks
Perform deliveries and pick-ups from local clients, businesses, and law firms
Ensure that all mail, document deliveries, and packages are sorted and distributed throughout the Firm
Perform mail runs to pick up USPS from the post office and drop off certified mail/USPS/FedEx/UPS in P.M., ensuring that all items are packaged, have correct postage, and go out by the end of the day
Maintain supplies by checking stock to determine inventory levels
Unload, unpack and stock supplies, snacks, and other office items
Move furniture, heavy items, client files, and other office equipment
Monitor food requests; walk/drive to pick-up food orders
Serve as back-up when Openers are out; make coffee, empty dishwashers, distribute cups/glasses to satellite kitchens and make sure conference rooms are set up and ready for the day
Ensure operation of equipment by completing preventive maintenance requirements and scheduling of repairs
Monitor facilities requests, set up new employee workstations, and other maintenance requests
Work in tandem with the other legal support department members, which includes providing back-up for the receptionist and imaging department (whenever necessary).
Assist with special projects and other duties as required