Legal Support Coordinator - Houston

Baker Donelson•Houston, TX

4d•Onsite

About The Position

Baker, Donelson, Bearman, Caldwell, & Berkowitz PC has an immediate opening for a Legal Support Coordinator in its Houston office. The ideal candidate will have experience providing administrative support in a professional law firm environment and will possess exceptional verbal and written communication skills.

Requirements

Litigation experience required, including e‑filing with state and federal courts.
Proficiency in Microsoft Word (high priority), Outlook, and Excel.
Excellent communication skills and the ability to interact professionally with clients, counsel, and court personnel.
Strong proofreading skills and attention to detail.
Ability to work independently or within a collaborative legal team.
Demonstrated ability to manage multiple deadlines in a fast‑paced environment.
A proactive, self‑starter mindset with strong organizational skills.

Nice To Haves

Experience with document management systems (NetDocuments or similar)
Familiarity with e‑filing platforms for state and federal courts
Use of billing/timekeeping software (e.g., Aderant, iTimeKeep, Prebill Viewer)
Experience with PDF editing tools (Adobe Acrobat preferred)
Comfort with case management or docketing systems
Knowledge of scanning/imaging software used for file organization

Responsibilities

Format and prepare litigation documents including briefs, pleadings, discovery, motions, correspondence, and various trial materials.
Create shell documents for attorneys to streamline drafting and filing.
File legal documents with state and federal courts; electronic filing (e‑filing) experience is required.
Proofread all documents for accuracy, completeness, and compliance prior to distribution or filing.
Maintain and update client files in a timely and organized manner.
Review and update litigation calendars, docket deadlines, and key dates.
Prioritize and execute tasks assigned by attorneys while maintaining excellent organization and attention to detail.
Review vendor invoices, prepare check requests, and coordinate timely submission to billing or clients.
Support attorneys and paralegals in trial preparation, including assembling exhibits, organizing notebooks, and handling logistical needs.
Handle administrative tasks such as copying, emailing, scheduling, file organization, and time entry.