Legal Support Assistant

DAVIS GRAHAM & STUBBS LLP•Denver, CO

12d•$55,000 - $55,000•Hybrid

About The Position

Under direct supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative support to assigned attorneys, paralegals, or other timekeepers while working collaboratively and cooperatively with others in a team-oriented environment.

Requirements

Ability to learn, interpret, and apply policies and procedures
Detail-oriented and professional demeanor
Ability to effectively communicate verbally and in writing
Ability to work cooperatively with attorneys, staff, clients, and coworkers
Beginner-level proficiency with, or ability to learn, software programs(s) used by the firm for conflicts and new business intake, recordkeeping, timekeeping and billing, document management and workflow and willingness to attend trainings and develop proficiency when new technologies are rolled out
Basic understanding or ability to learn legal, clerical and court systems
Ability to organize and prioritize tasks including delegation of tasks when appropriate
Knowledge of, or ability to quickly acquire familiarity with, the roles and functions of the assigned department, and any specifically applicable laws or guidelines
High school degree or equivalent

Nice To Haves

Bachelor’s Degree
Notary Public
1 to 2 years law firm experience
1 to 2 years of clerical experience

Responsibilities

Provides beginner level legal administrative assistance as directed and required for the support of the firm and/or attorneys
Performs beginner level clerical and administrative tasks including time entry; new business intake; drafting/preparing/revising legal documents, letters, memos; invoices; billing reports; audit letters; expense reports and other documents or correspondence for attorneys and timekeepers
Greets and welcomes visitors; answers and directs phone calls
Processes incoming and outgoing mail, including arranging special mailings and courier services with Office Services department
Proofreads to ensure accuracy of formatting, grammar, punctuation, and syntax in all documents, communications, and reports
Coordinates scheduling of and assists in preparing for appointments, meetings, and conferences; provides support to attorneys, clients, and visitors in the office
Coordinates travel arrangements for timekeepers and clients with the firm’s travel company; prepares itineraries and travel expense reports
Creates and maintains files and indexes, both paper and electronic, as directed, and in keeping with firm’s guidelines
Collaborates with other departments to complete some office functions
Performs other duties as assigned