Legal Support Assistant

Gevurtz Menashe PC•Portland, OR

14h

About The Position

Gevurtz Menashe is a dedicated law firm offering family law and estate planning services in Oregon, Washington, and Idaho. For over 40 years, we have built a practice that is centered around our core belief that quality care for our clients produces the best outcomes when paired with our expertise in the law. At Gevurtz Menashe, we work as a team to support our clients, are fully engaged with one another and have high expectations of ourselves and each other in a fully collaborative and committed environment. Core Objectives: Attorney and Staff Assistance. Provide support to attorneys and staff in the Family Law Department. Client Experience. Execute and meet project deadlines to support the client experience in the Family Law Department. Firm Initiatives. Supports Firm initiatives by providing assistance with tasks and projects, as directed by the position’s Supervisor. Typical Tasks: What follows is a sample list of responsibilities in this role. This list is not intended to be exclusive but will identify some typical day-to-day tasks and projects.

Requirements

Ability to exercise and maintain a high level of confidentiality, discretion, judgment, and professionalism.
Dedicated, positive, committed team player, with ability to work independently as well.
Must be detail-oriented, able to think critically and set high standards for accuracy in a high-volume, fast-paced environment.
Strong interpersonal, organizational, analytical, decision-making, and problem-solving skills are required with adaptability and the ability to change plans as needed.
Possess effective and professional communication abilities, both verbally and in writing, in order to accurately and efficiently execute projects.
Ability to manage multiple projects by self-prioritizing and follow-through
Must exhibit commitment to integrity and excellence.
Comfortable developing interpersonal relationships with Attorneys and staff members.
Must have demonstrated experience with Microsoft Office Suite and be comfortable with technology and able to quickly learn new tools to include SharePoint, Power Point, Adobe, Metro Fax, Caret Legal, and Net Documents and e-discovery platforms.

Nice To Haves

Position prefers, but does not require, a bachelor’s degree.
Preference will be given to a candidate with experience in a private law firm.

Responsibilities

Follow internal processes and procedures and accurately complete file transfers, in collaboration with Supervisor and/or General Counsel, along with other team members.
Communicate verbally and in writing with other professionals and/or clients in connection with File Transfers.
Follow internal processes and procedures to accurately complete screening of files by utilizing Caret Legal to run conflict checks and enter new contacts in collaboration with Supervisor and/or General Counsel.
Follow internal processes and procedures to accurately complete conflict screening related to new client intakes in collaboration with Supervisor and/or General Counsel and other team members.
Provide back-up support to Paralegals, including but not limited to, e-filing documents with courts and other legal authorities, opening and closing files, dictation, coordinating meetings and entering time into Caret Legal.
Provide back-up support to teams by assisting with the preparation of documents and exhibits for trials and hearings.
Provide support to teams by following internal processes to create projects in e-discovery platform.
Communicating with clients and other professionals, verbally and in writing, to assist with scheduling meetings.
Provide back-up support for Paralegals by taking phones calls and relaying messages.
Miscellaneous related tasks/projects as assigned by the Director Legal Support Services & Development or Leadership or Management Team.
Support other department staff to ensure that all goals and objectives are met in a timely manner.
Enter time into billing system, as appropriate.
Participate, when appropriate or necessary, in internal education opportunities, developmental trainings, and department meetings.