Legal Services Coordinator

Healthcare Outcomes Performance Co. (HOPCo)•Jacksonville, FL

7h•Onsite

About The Position

The Legal Services Coordinator manages and coordinates legal service requests involving providers, including depositions, conferences, trials, and related activities. This role serves as the main point of contact between legal offices and clinical teams, ensuring accurate scheduling, documentation, and billing while minimizing disruptions to patient care.

Requirements

Experience in healthcare operations, medical office coordination, or related administrative roles preferred
Familiarity with EMR systems (Athena preferred) and workflow tools (e.g., Smartsheet)
Strong organizational, communication, and multitasking skills
High level of professionalism when working with providers and legal partners
Attention to detail with billing, documentation, and payment reconciliation

Responsibilities

Receive, track, and coordinate legal service requests from attorneys and external parties
Act as liaison between legal offices, providers, and internal leadership
Schedule and coordinate provider participation while navigating complex calendars
Maintain accurate records and workflows using Smartsheet and Athena
Prepare authorizations, claims, invoices, fee agreements, and calendar invitations
Coordinate pre-service logistics and post-service follow-up
Post and reconcile payments, including legal service fees, settlements, and deposits
Monitor outstanding balances and follow up on unpaid accounts
Partner with leadership to support departmental priorities and operations