Legal Services Assistant - Transactional Practice Groups

Ice Miller LLP•New York, NY

5h•$80,000 - $100,000

About The Position

Ice Miller LLP is seeking a Legal Services Assistant for our transactional practice groups assisting with commercial transactions and providing support to attorneys and other professionals. Successful candidates will be eager to learn multiple practice areas as needed, adopt firm technology, and contribute to a high performing team.

Requirements

High school diploma required
Minimum of 2 years of commercial transactional experience in a legal setting preferred
Ability to prioritize work and balance multiple tasks and deadlines
Proficient or intermediate experience using Microsoft Office products, including Word, Outlook, Excel, and PowerPoint
Excellent clerical skills and knowledge of grammar, spelling, and punctuation
Exceptional client service skills in person, over the phone, and via email
Exceptional attention to detail
Ability to work both independently and proactively as well as collaboratively within a team structure
Willingness and ability to learn multiple practice areas within the law firm, as needed
Ability to work with a diverse group of professionals across all offices
Ability to maintain a professional demeanor, exhibit sound judgement, use discretion, and maintain confidentiality
Must be able to perform all essential duties

Responsibilities

Support all aspects of administrative practice, including legal and non-legal processes with focus on exceptional client service
Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems
Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required
Monitor, organize and prioritize ongoing client projects
Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups
Assist assignments with technology needs and use firm technology to complete tasks
Organize and maintain files, both electronic and physical, within the guidelines set by the firm
Proofread and edit documents to ensure appropriate formatting, grammar, punctuation, and spelling, creating a finished product that is processed for attorney, client or court consumption
Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed
Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments
Maintain data in integrated databases that contain client and matter information for multiple legal assignments including, but not limited to, the contact management system, document management system, the docketing system, the time and billing system, the knowledge management system and the electronic mail system complying with established Firm/Practice Group policies and procedures
Maintain positive relations with external clients, internal clients and co-workers and contribute to the team structure to assist with overflow and specialized tasks within guidelines set by the firm