Legal Recruiting Assistant

Benesch Law•New York, NY

1d•$59,000 - $74,000•Hybrid

About The Position

At Benesch, we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees, who are considered Benesch's #1 asset. Committed to providing the highest level of legal service, Benesch also strives to create a positive work environment, earning recognition on Chicago and Cleveland's Top Workplaces lists and advancing on the AmLaw 150 list. The firm offers a hybrid schedule, career development, transparent leadership, and celebrates diversity, equity, and inclusion. Benesch is one of the fastest-growing firms in the nation with offices in Chicago, Columbus, San Francisco, New York City, and Wilmington. The firm is seeking a Legal Recruiting Assistant for its Chicago office, a hybrid position with work-from-home flexibility. This role is ideal for an administrative assistant who enjoys supporting a team in a fast-paced environment, helping to achieve recruiting goals and build the organization. The Legal Recruiting Assistant will primarily assist with administrative functions of the Legal Recruiting team, including expense reports, resume management, interview scheduling, candidate greeting, data entry, and candidate searches.

Requirements

High School Diploma
Proficient in Word, Excel, Power Point, and Outlook
Highly organized and have the ability to independently multi-task and prioritize in a fast-paced environment
Possess an excellent client-service approach to interactions with team members, vendors and candidates, as well as outstanding professionalism and communication skills to manage a variety of daily tasks and provide optimal client service
Strong data entry skills
Attention to detail
Process driven and pro-active in their approach to information gathering

Nice To Haves

Bachelor's Degree preferred
At least one to three years of experience in a professional service environment is preferred

Responsibilities

Provides administrative support including correspondence, report generation, memoranda and/or other documents, revising, proofreading, assembling, and distributing prepared materials as necessary.
Assists in the coordination of interview scheduling, including sending calendar appointments, reserving conference rooms, making travel arrangements, distributing materials, and collecting evaluations.
Tracks and responds to all lateral resumes received as instructed by the Director.
Assists with implementation/process of ViRecruit including inputting candidates, maintaining status codes, creating and maintaining requisition codes, search firms, and running reports.
Coordinates appointments for recurring monthly meetings, committee and ad hoc meetings.
Communicates properly and promptly with Benesch personnel and external contacts at all times and must exhibit a high level of customer service at all times.
Maintains Legal Recruiting files including intake forms, candidate checklists, search firm agreements, preferred vendor lists, etc.
Assists with the transition of new hires from Legal Recruiting to Onboarding and Integration.
Works closely with the Legal Recruiting Coordinator to support the administrative functions of the department relating to a "first in class" recruiting function.
Answers phones and directs calls as needed.
Processes expense reimbursements for candidates.
Tracks and processes search firm agreement invoices.
Assists with special projects as needed.
Provide administrative support to lateral integration team.
Performs other duties as assigned.