Legal & Records Specialist

Western Farmers Electric Cooperative • Moore, OK

307d

About The Position

Under the close supervision of the Vice President (V.P.), Legal & Regulatory Compliance, the Legal & Records Specialist performs essential duties in support of the Legal & Regulatory Compliance Department and similar duties for other assigned departments. Assigned duties include answering and responding to correspondence, legal research, tracking, documenting, and maintaining regulatory and legal filings, maintaining filing systems, and recordkeeping. The incumbent also performs legal and compliance type duties to aid the V.P., Legal & Regulatory Compliance and Staff Attorneys. Prepares various reports and related resolutions for presentation to the Board of Trustees and various regulatory agencies.

Requirements

• An Associate's Degree and four (4) years' experience in a litigation support role is required; or Paralegal certification and six (6) years' experience in a litigation support role is required.
• Knowledge of legal terminology and experience interpreting legal documents such as pleadings, discovery requests, and motions is required.
• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to write correspondence.
• Ability to orally communicate information effectively in one-on-one situations to fellow employees and outside contacts.
• Ability to apply common sense understanding to carry out detailed written or oral instructions.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Must have accurate and efficient keyboarding skills and be proficient with the use of Microsoft Word, Excel, PowerPoint, and Outlook.
• Knowledge of PeopleSoft or other enterprise-wide information system preferred.
• Must be able to use general office equipment.
• Ability to add and subtract and to multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.

Responsibilities

• Manages and maintains legal and regulatory files and documentation.
• Develops, operates and maintains a corporate records management system designed to efficiently create, retain, store, retrieve and dispose of WFEC business records.
• Supports WFEC's compliance activities by developing and maintaining policies, procedures, processes and systems necessary for use by cooperative personnel to create, store and retrieve records in electronic and, where appropriate, paper form.
• Assists in-house and outside counsel with maintaining records for litigation and responding to discovery requests.
• Acts as WFEC's subject matter expert on design, implementation and use of the records management software.
• Assists with correspondence, pleadings, contracts, and various other legal documents and regulatory filings.
• Communicates with outside counsel and regulatory agencies regarding filings, hearing dates, scheduling, and other duties needed.
• Assists with in-house legal and regulatory research as required.
• Summarizes cases, regulations, and filings and prepares reports for attorneys or other staff as necessary.
• Keeps track of changes in legal and regulatory framework and provides timely updates on these changes.
• Fulfills and distributes correspondence, reports, memorandums, and other information as required.
• Prepares Board Resolutions, Board Policies, and various reports for presentation to the Board of Trustees.
• Provides case management support as needed to in-house legal matters and ongoing litigation.
• Performs administrative tasks such as scheduling appointments, meetings, travel, and maintains calendars.
• Maintains strict confidentiality, professionalism, detailed oriented, meets deadlines, prioritizes work load well, positively reacts to opportunities and instills urgency when needed.

Benefits

• Equal Opportunity Employer
• Encouragement for minorities, females, disability, and veterans to apply

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Utilities
• Education Level: Associate degree