Legal Processing Support - Public Defense Services

Pima County•Tucson, AZ

12d•$17 - $23

About The Position

REVISED THIS RECRUITMENT IS TO ESTABLISH A REGISTER for current and future LEGAL PROCESSING SUPPORT vacancies which serve all levels/assignments of Processing Clerk in the offices of the Pima County Public Defense Services Department (Legal Advocate; Legal Defender; Mental Health Defender; Office of Children's Counsel; Public Defender). The mission of Pima County Public Defense Services (PDS) is to deliver excellent value of court-authorized legal services and ensure fair treatment for all those in need. The Legal Processing Support position may work in the following PDS offices: Legal Advocate, Legal Defender, Mental Health Defender, Office of Children’s Counsel, and/or Public Defender. The Legal Processing Support position is an integral part of the PDS Department as this position helps to keep an office running smoothly. This position is often the first person with whom clients and visitors interact and presents an important image of the office. Duties of this position may include managing the front desk, handling incoming and outgoing calls from/to clients, as well as other involved parties, scheduling appointments for attorneys, completing court runs, processing case minute entries and disclosure, and maintaining calendars for attorneys. Excellent communication skills, organization, attention to detail, and ability to change tasks quickly and handle interruptions are desired abilities in a candidate. For more information on the Pima County Public Defense Services Department and the offices in this department, please visit their website at: www.pima.gov/pds

Requirements

Six (6) months of legal clerical experience.
OR: One (1) year general clerical experience.
(Relevant experience and/or education from an accredited college or university may be substituted.)
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.
Do not substitute a resume for your application or write "see resume" on your application.

Responsibilities

Answers procedural questions from the public and staff regarding specialized documents, policies, and services, and researches relevant information
Compiles confidential information and prepares legal documents
Maintains and updates records, file folders, logs, and status records, ensuring processes are accurately reflected and purged as necessary
Indexes, classifies, codes, and files records, reports, and documents
Conducts computer searches to obtain or verify information such as criminal histories, asset information, and employment details using restricted access resources
Interviews clients to obtain or verify general information for case records
Retrieves and provides case disposition information to concerned parties, determining further action as needed
Creates and maintains new records and client files, managing data input and retrieval using computer systems
Develops and manages spreadsheets and databases using software or computer programs
Schedules and arranges meetings, conferences, interviews, appointments, and travel
Gathers information and prepares routine legal documents such as complaints, warrants, and depositions, as well as handling routine correspondence
Reviews case files to ensure completeness and contacts relevant parties to obtain missing documents
Assembles daily court calendars, prioritizes trials or hearings, and relays information to judges and concerned parties
Receives payments, issues receipts, and verifies daily cash intake against receipts
Coordinates processing actions with other units, departments, or outside agencies, and assists clients or applicants in completing the service process.