Legal Practice Assistant

Mayer Brown LLP • New York, NY

111d • $83,000 - $110,000

About The Position

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our New York office, as a Legal Practice Assistant.

Requirements

• High School Diploma or equivalent required; Bachelor’s degree preferred.
• A minimum of 5 years’ experience as an executive assistant in a legal or financial environment.
• Proficiency in Microsoft Office products.
• Strong typing skills with a minimum of 70 wpm.
• Knowledge of Microsoft Visio.
• Strong written and verbal communication skills.
• Ability to work in a diverse team environment.
• Ability to work under pressure, meet deadlines with shifting priorities.
• Must be a self-starter with a high level of initiative.
• Strong customer service skills.
• Strong attention to detail and organizational skills.
• Maintains confidentiality and exercises discretion.
• Exercises solid strategic thinking and problem-solving skills.

Responsibilities

• Provides Secretarial Support to Attorneys in a particular practice or department.
• Screens and routes telephone calls, reviews and transcribes voicemails, responds to routine inquiries.
• Opens, sorts and processes attorney mail.
• Manages attorney emails in Outlook which includes reviewing, drafting, sending and printing emails.
• Manages Outlook calendar on behalf of attorneys.
• Creates and maintains client contacts in Outlook and InterAction.
• Prepares and distributes correspondence and other documents using excellent proofreading and formatting skills.
• Manages projects and coordinates distribution with the ability to use firm resources to delegate tasks.
• Schedules and coordinates meetings and/or conferences, interacts with facilities and catering.
• Coordinates conflict check and new matter memo process.
• Coordinates travel arrangements and prepares expense reports.
• Completes time entry on behalf of attorneys.
• Organizes and maintains legal correspondence and document files.
• Manages review and distribution of draft and final client bills.
• Completes various other assigned administrative tasks such as photocopying, printing, scanning documents to PDF.
• Performs accurately and in a timely fashion all word processing functions in Word, PowerPoint, Excel.
• Works with Supervisor to coordinate overflow work, arrange desk coverage and escalate items/issues.
• Participation in projects and/or pilot programs as requested.

Benefits

• Competitive compensation.
• Comprehensive benefits including medical/dental/vision/life/and AD&D insurance.
• 401(k) savings plan.
• Back-up childcare and eldercare.
• Generous paid time off (PTO).
• Opportunities for professional development and growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees