Legal Practice Assistant

Miles & Stockbridge P.C.•Washington, DC

About The Position

Miles & Stockbridge has positioned itself as an AmLaw 200 firm that is global in scope and in reach. Miles & Stockbridge maintains a reputation for a dynamic and approachable work environment that allows talented lawyers and staff from diverse backgrounds to thrive and grow. As part of our ongoing commitment to affect positive change, Miles & Stockbridge focuses on partnerships that benefit the community, reflect the causes our colleagues support, and allow us to collaborate with clients and neighbors to deepen relationships. We are seeking a Legal Practice Assistant (LPA) in our Washington, DC office to provide administrative support to our Transactional Finance Practice Group. This position will provide high level support to our attorneys and clients. It’s an excellent opportunity for someone who is a Legal Practice Assistant who enjoys providing executive assistant level support to help manage and organize the administrative work for attorneys.

Requirements

Minimum 1 year experience in real estate & transactional finance experience preferred.
Experience opening client matters.
Advanced knowledge of MS Office including Word, Excel, PowerPoint, and Outlook.
Working knowledge of Zoom
Strong proofreading skills and attention to detail.
Ability to communicate clearly both verbally and in writing with clients and colleagues.
Ability to work independently as well as part of a team, working collaboratively with others.
Able to prioritize and execute tasks in a high-pressure environment.

Nice To Haves

Experience working with Fannie Mae and Freddie Mac ideal.
Experience using NetDocs and Simply Agree a plus.

Responsibilities

Manage attorney workloads and prioritize work to meet all deadlines.
Manage calendar for attorney’s busy schedule, coordinating meetings with multiple clients or colleagues.
Preparing correspondence and formatting legal documents including headers/footers, table of contents, table of authorities, red-lining documents.
Proficient in Microsoft Outlook for calendaring and meeting coordination.
Perform administrative tasks including opening new matters including initiating conflicts checks, entering attorney time, submitting invoices for payment, and working with our Finance Department to process client billing.
Handle administrative tasks including preparing paper files for deliveries, filing paper correspondence in files, photocopying, scanning, and preparing mail and packages.
Compile then send transcripts and closing binders to clients after deals have closed.
Answer telephones and greet attorney guests.
Operate office equipment including computer and photocopier.