Legal Practice Assistant

King & Spalding • New York City, NY

2d • $70,000 - $110,000

About The Position

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape. King & Spalding is seeking a dedicated professional to join our team as a Legal Practice Assistant in our New York office. In this role, you will provide high level support to attorneys, manage complex schedules, oversee critical legal documentation and play a key role in exceptional client service. With competitive compensation, opportunities for professional growth and collaborative work environment, King & Spalding offers the perfect setting for those seeing a long-term career with one of the world’s leading legal firms.

Requirements

• 3 or more years of experience as a Legal Practice Assistant, executive or project assistant is preferred
• Adapt to changes in work environment and manage competing demands; has strong technical, organizational and administrative skills
• Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions
• Well-developed Microsoft Office skills, including intermediate Excel proficiency, format documents using Styles and proofread typed material for grammatical, typographical and spelling errors.

Nice To Haves

• Bachelors degree is preferred
• A minimum typing speed of 65 wpm is preferred

Responsibilities

• Open new clients and matters following the Conflicts and New Business Intake Departments' procedures.
• Prepare conflict of interest forms.
• Perform routine administrative duties and work with other administrative departments such as office services, finance, and records.
• Maintain client, administrative and personal filing for lawyers following established procedures.
• Prepare files using FileTrail procedures and maintain appropriate records for on- and off-site storage.
• Coordinate domestic and foreign travel including hotel, flights, car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations and contact names for events/meetings.
• Maintain lawyers’ contacts in Outlook and BD Hub with accurate contact information and notes.
• Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; responds to email and voicemail as soon as possible.
• Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations.
• Draft routine correspondence, forms, etc.
• Assist lawyers with Marketing and Business Development functions access marketing materials, internet research, prepare materials for meetings and proposals, and coordinate lawyers’ biographies.
• Track, organize, and process expense reports, reimbursements and check requests using Chrome River.
• Maintain CLE records for lawyers.
• Manage and maintain lawyers’ schedules and calendars.
• Work with Marketing and various office departments to schedule and organize meetings and events.
• Interface and establish ongoing positive business relationships with clients in person, by phone and/or email.
• Observe confidentiality of lawyer-client relationship.
• Perform other related duties as required and assigned.

Benefits

• The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance.
• All full-time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level