Legal Operations Specialist

Year Up•Boston, MA

25d•$70,000 - $90,000•Hybrid

About The Position

Under the supervision of the Senior Director, Legal Affairs, the Legal Operations Specialist exercises discretion and independent judgment in managing legal operations, developing processes and systems, and recommending improvements that impact the organization. This position plays a critical role in evaluating issues and making decisions that impact legal workflows and resource allocation, identifying and implementing opportunities to streamline and improve legal operations, workflows, and processes, and implementing solutions and best practices to enhance efficiency and reduce risk. To be successful in this role, you will thrive in a fast-paced environment and enjoy leading efforts to constantly and consistently improve the organization’s operational excellence. You are someone who is skilled at anticipating the needs of others and taking on new challenges. The successful candidate will support internal constituents using exemplary customer service, relationship building, and communication skills. In keeping with Year Up United’s values, you will also have the opportunity to interact with students, participating in building a positive educational environment.

Requirements

2-4 years of related experience.
Ability to have independent judgment and decision-making; excellent written communications skills, with the ability to draft clear documentation and correspondence.
Ability to effectively communicate information to internal stakeholders and external parties.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to maintain confidentiality.
Ability to collaborate in a team environment but also comfortable working independently
Highly developed attention to detail
Strong understanding of business process
Strong analytical skills
Strong computer skills required, ability to learn new systems.
Understanding of the Opportunity Divide and its drivers
Deep commitment to fostering a culture of belonging with demonstrated ability to integrate belonging into practice.
Passion for Year Up United’s mission and belief in the potential of young adults.

Responsibilities

Serve as a liaison between the Legal Affairs team and internal stakeholders, ensuring clear and timely communication on legal processes, initiatives, and updates, exercising discretion in prioritizing and communication legal process, initiatives, and updates
Independently manage and improve legal request intake systems, determine prioritization of requests, coordinate intake process and track legal support requests
Track common inquiries to inform improvements in processes
Support the creation, design, and delivery of training materials and documentation
Develop and maintain Legal Affairs knowledge hub and intranet landing page and related communication tools to serve as a gateway for legal resources and guides; draft and update content, including FAQs, workflows, resource links, and forms
Administer and optimize the contract lifecycle management system; support, maintain, and update workflows within the contract management system to reflect current organizational needs and legal standards; proactively update and modernize standard contract templates
Recommend future uses and functionality of the contracts management system, implementing changes as required
Generate reports on contract status and legal activity metrics
Design and deliver training programs on contract policies, templates, and procedures
Monitor, log, track, and coordinate responses to subpoenas and other legal requests, ensuring timely and compliant handling
Manage intellectual property portfolio and inventory of filings and records, including trademarks and patents
Maintain records of legal documents, correspondence, regulatory filings and internal investigations
Assist with the administration of legal technology platforms, including LexisNexis, and troubleshoot basic issues
Support outside counsel management, including engagement and onboarding and tracking budgets and invoices
Generate reports and dashboards to provide visibility into legal operations metrics and to track legal department activity
Support special projects such as compliance, governance, or regulatory rollouts
Use discretion dealing with a variety of sensitive and privileged matters
Perform other duties as assigned

Benefits

Comprehensive healthcare options and dental coverage
401(k) match for eligible participants
Earn three weeks paid vacation in first year of employment; four weeks after initial year
Funds available to support staff in achieving career objectives ($2,500 per year)

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume