Legal Operations Manager

Kaplan Kirsch LLP • Denver, CO

134d • $100,000 - $130,000

About The Position

Kaplan Kirsch LLP is a fast-growing national law firm devoted exclusively to helping clients solve problems involving the nation’s most complex and high-profile projects in transit, rail, real estate, land use, infrastructure, project financing, airports, renewable energy, environmental, conservation, and tribal law. The Firm’s work is often highly visible to the public. The work we do is rewarding and we are tremendously proud of the superior services our team is able to provide to our clients. Our Firm strongly values our colleagues, as well as our clients. We believe that when you enjoy working with a great team, and know that your contributions make a difference, your professional life can and should be enjoyable and rewarding. We are proud to be recognized for both the quality of our work and a strong spirit of collaboration across all of the members of our team.

Requirements

• 6- 9 years of office administration experience in a law firm.
• Experience leading, supervising, and managing a team required.
• Bachelor’s degree in Business or four-year college degree with equivalent experience.
• Familiarity with law firm operations, HR practices and financial data analysis and workflows.
• Tech Savvy: Advanced proficiency in Excel and PowerPoint (i.e. database analysis and manipulation and presentation design).
• Exceptional data entry skills with a high degree of accuracy, efficiency, attention to detail and quality of work.
• Displays good judgment and a high degree of trustworthiness, a positive, no-drama attitude and the discretion to handle sensitive matters.
• Has exceptional interpersonal, organizational, and written skills, and is comfortable interacting with lawyers and professionals at all levels of leadership.

Responsibilities

• Manage COO calendar, including meetings, key deadlines and deliverables; coordinating with both internal and external stakeholders on logistics, scheduling and rescheduling as needed.
• Prepares, edits, and formats correspondence, reports, presentations, and other business documents.
• Coordinates with internal and external stakeholders for seamless communication, serving as the primary point of contact on behalf of COO.
• Assists with budgets, provides payroll, HR and accounting support, expense management and follow-up.
• Handles all responsibilities with a high degree of professionalism, discretion, and confidentiality.
• Supervise daily activities of the legal administrative support team (legal assistants, and potentially temporary staff and interns as needed); coordinating assignments to ensure balanced workload allocation; manage OT and facilitate support.
• Manage staff schedules to maintain an appropriate level of staffing in the office.
• Assist in recruiting, hiring and training new legal staff, fostering an organized and skilled team.
• Evaluate current team processes and identify, design and implement strategic operational solutions to eliminate inefficiencies.
• Assist with designing engaging training documents for the administrative staff. Provide training and ongoing professional development.
• Supervise, train, mentor, and coach staff to ensure team members are meeting performance standards.
• Assist with conducting employee performance evaluations, seeking input from the attorneys; providing comprehensive, respectful and direct but supportive feedback, counsels employees as appropriate.
• Stays informed about legal industry trends, technological advancements and regulations affecting the legal administrative support functions.
• Proactively provide research, collect, analyze and synthesize data to provide relevant reporting and support to COO for informed and strategic decision-making.
• Assist with monthly data reporting to ensure accuracy and timely deliverables. Coordinate with different departments to ensure seamless communication and project execution.
• Supports the COO with the implementation of projects and overall project management of key projects within scope, time, and budget.
• Develop and monitor key performance indicators (KPIs) to track organizational progress and prepare status and outcome reports for stakeholders.
• Assist with design and implementation of operating systems and processes.
• Assist with the launch of new tools, technologies and initiatives.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Short-term disability (STD)
• Long-term disability (LTD)
• Group term life insurance
• 401(k)
• Flexible PTO
• Parental leave
• Coverage for some public transportation costs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 11-50 employees