Legal Operations Manager
About The Position
We are seeking a highly organized and detail-oriented Legal Operations Manager to join our team. This role is responsible for overseeing a wide range of legal operations and paralegal functions, including governance support, budget management, vendor onboarding coordination, legal administration, and project management. The ideal candidate will be highly business-minded, demonstrating a strategic understanding of organizational priorities while effectively managing multiple complex tasks and shifting deadlines, will have strong project management skills, excellent communication abilities, and a deep understanding of legal operations processes.
Requirements
- Bachelor’s degree
- 5+ years of experience in legal operations, corporate legal departments, or law firms
- Experience managing legal budgets, vendor relationships, and legal technology platforms
- Familiarity with corporate governance and board support processes
- Proficiency with Microsoft Teams, SharePoint, and Office Suite
- Experience with legal management systems such as SimpleLegal, DocuSign, and Veeva
- Understanding of financial forecasting and budget management tools
- Ability to manage and organize legal documents and entity records
- Strong organizational and project management skills
- Ability to manage several projects and workstreams simultaneously
- Excellent communication and interpersonal abilities
- Detail-oriented with a high level of accuracy
- Ability to handle confidential information with discretion
- Proactive problem-solving and decision-making capabilities
Responsibilities
- Organization and Dissemination of Board and Committee Materials and Minutes
- Coordinate communications
- Maintain corporate governance records utilizing board portal software
- Manage $5+M Legal and Compliance budget, including forecasting costs and ensuring alignment with AOP targets
- Work with finance team to identify risks and opportunities
- Identify cost saving opportunities
- Onboard all Legal and Compliance vendors and law firms
- Review and revise Firm Engagement Letters to align with Outside Counsel Guidelines
- Coordinate signatures and maintain engagement letter repository
- Add/manage new firms and approve timekeeper rates
- Ensure all new firms sign Outside Counsel Guidelines and track compliance
- Track firms being evaluated and engaged
- Create Non-IP Matters and request budgets
- Maintain user access and exclusion lists from pricing models
- Manage exemption requests and vendor onboarding
- Review operations invoices
- Maintain Entity Officer Spreadsheet
- Organize corporate entity documents
- Update organizational chart
- Maintain L&C SharePoint site
- Maintain Legal Hold Tracker and send hold notices
- Coordinate with parent company for silent holds and conduct custodian interviews
- Track acknowledgements and submit IT tickets
- Draft and negotiate various forms of contracts and agreements
- Contract Lifecycle Management
- Draft and manage copyright permission letters
- Support and manage strategic projects
- Maintain project file organization
- Coordinate RFP process and manage related documentation
- Manage DocuSign requests and L&C RS Mailbox
- Manage Board Communication RS Mailbox
- Oversee unsolicited idea submission process
- Liaise with finance/audit for document collection
- Administer PLI subscriptions
- Maintain IP guidance documents
- Support SIR invoice processing and vendor inactivation
- Maintain password and access documentation
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
