Legal Operations Manager | Hybrid, Kansas City

Optiv • Leawood, KS

1d • Hybrid

About The Position

This position will be hired within the Kansas City metro and will report into the office 3 days per week. The Legal Operations Manager is responsible for working closely with our Legal Department, Sales teams, and other internal clients, reviewing sales contracts and other legal documents, responding to legal requests, managing the legal alias inbox, and preparing and organizing documents under the supervision of the VP, Legal Contracting. The ideal candidate will have the ability to thrive in a dynamic environment where it is necessary to “wear many hats”. How you'll make an impact Manage day-to-day workflow for the department, ensuring timely completion of tasks. Provide high-level administrative support to the legal team, including: Manage intake of requests sent to the legal alias email inbox and legal Salesforce queue Review incoming requests for all legal teams, including claims, privacy requests, commercial documents and contracts, and respond appropriately. Accurately receive, verify, and organize paperwork and documents, direct inquiry to correct team at Optiv, and assign to appropriate team member, Answer questions and provide accurate information to other internal teams. Provide templates and other documentation as requested, etc. Organize and maintain legal files and records in compliance with retention policies. Manage document execution and oversee correct archiving. Responsible for overall management and maintenance of contracts database (Salesforce - Legal Documents object), including creating and closing K#s, and completing legal document details. Analyze contract requirements, special provisions, terms, and conditions to provide notice to other internal teams of contract terms. Review contracts and client requests and provide accurate responses thereto and manage execution of same as required. Serve as the primary point or contact for the Legal Dept to internal employees and external clients. Perform other duties as assigned. What we're looking for High school diploma or general education degree (GED) required. Bachelor’s Degree (B.A.) from four-year college or university, commensurate experience and/or training, or equivalent combination of education and experience is required Excellent verbal and written communication, negotiation and persuasion skills, including the ability to weigh and articulate the risk and benefit of various scenarios and propose effective resolutions. Exceptional organizational and administrative skills and the ability to effectively organize and prioritize work. Excellent communication skills among all levels of staff, with emphasis on non-legal staff, such as our sales, consulting, and management teams as well as with client representatives. Ability to understand, analyze, and interpret legal/contractual language and summarize findings in concise, articulate manner required. Willingness to take on additional duties in a growing company. Ability to handle multiple projects simultaneously in a dynamic environment with very tight deadlines. Experience with federal contracting would be a plus. Valid Driver's License is required. Ability to work greater than 40 hours per week as needed. Ability to lift up to 50 pounds. Familiarity with information security and compliance regulations is preferred. Experience using applications such as Outlook, Salesforce and others. #LI-KG1 What you can expect from Optiv A company committed to our inclusive value through our Employee Resource Groups Work/life balance Professional training resources Creative problem-solving and the ability to tackle unique, complex projects Volunteer Opportunities. “Optiv Chips In” encourages employees to volunteer and engage with their teams and communities. The ability and technology necessary to productively work remotely/from home (where applicable) EEO Statement Optiv is an equal opportunity employer. All qualified applicants for employment will be considered without regard to race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, age 40 and over, marital status, genetic information, national origin, status as an individual with a disability, military or veteran status, or any other basis protected by federal, state, or local law. Optiv respects your privacy. By providing your information through this page or applying for a job at Optiv, you acknowledge that Optiv will collect, use, and process your information, which may include personal information and sensitive personal information, in connection with Optiv’s selection and recruitment activities. For additional details on how Optiv uses and protects your personal information in the application process, click here to view our Applicant Privacy Notice. If you sign up to receive notifications of job postings, you may unsubscribe at any time. We work alongside clients to manage cyber risk and equip them with perspectives and programs to accelerate business progress. Our real-world experience, deep vertical expertise and diverse teams enable us to face any challenge with confidence. We put you at the center of our unmatched ecosystem of people, products, partners and programs to design and implement agile solutions. Our adaptive approach continually assesses risk in the context of cyber and broader objectives to secure today's business and fortify it for the future. At Optiv, we manage cyber risk so you can secure your full potential.

Requirements

• High school diploma or general education degree (GED) required.
• Bachelor’s Degree (B.A.) from four-year college or university, commensurate experience and/or training, or equivalent combination of education and experience is required
• Excellent verbal and written communication, negotiation and persuasion skills, including the ability to weigh and articulate the risk and benefit of various scenarios and propose effective resolutions.
• Exceptional organizational and administrative skills and the ability to effectively organize and prioritize work.
• Excellent communication skills among all levels of staff, with emphasis on non-legal staff, such as our sales, consulting, and management teams as well as with client representatives.
• Ability to understand, analyze, and interpret legal/contractual language and summarize findings in concise, articulate manner required.
• Willingness to take on additional duties in a growing company.
• Ability to handle multiple projects simultaneously in a dynamic environment with very tight deadlines.
• Valid Driver's License is required.
• Ability to work greater than 40 hours per week as needed.
• Ability to lift up to 50 pounds.
• Experience using applications such as Outlook, Salesforce and others.

Nice To Haves

• Experience with federal contracting would be a plus.
• Familiarity with information security and compliance regulations is preferred.

Responsibilities

• Manage day-to-day workflow for the department, ensuring timely completion of tasks.
• Manage intake of requests sent to the legal alias email inbox and legal Salesforce queue
• Review incoming requests for all legal teams, including claims, privacy requests, commercial documents and contracts, and respond appropriately.
• Accurately receive, verify, and organize paperwork and documents, direct inquiry to correct team at Optiv, and assign to appropriate team member
• Answer questions and provide accurate information to other internal teams.
• Provide templates and other documentation as requested, etc.
• Organize and maintain legal files and records in compliance with retention policies.
• Manage document execution and oversee correct archiving.
• Responsible for overall management and maintenance of contracts database (Salesforce - Legal Documents object), including creating and closing K#s, and completing legal document details.
• Analyze contract requirements, special provisions, terms, and conditions to provide notice to other internal teams of contract terms.
• Review contracts and client requests and provide accurate responses thereto and manage execution of same as required.
• Serve as the primary point or contact for the Legal Dept to internal employees and external clients.
• Perform other duties as assigned.

Benefits

• A company committed to our inclusive value through our Employee Resource Groups
• Work/life balance
• Professional training resources
• Creative problem-solving and the ability to tackle unique, complex projects
• Volunteer Opportunities.
• “Optiv Chips In” encourages employees to volunteer and engage with their teams and communities.
• The ability and technology necessary to productively work remotely/from home (where applicable)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees