LEGAL OPERATIONS COORDINATOR

Watchtower Security LLC-posted about 16 hours ago
Full-time • Entry Level
Maryland Heights, MO
51-100 employees
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We are seeking a highly organized and detail-oriented Legal Operations Coordinator to support Watchtower Security’s legal and compliance functions. This pivotal role involves managing day-to-day legal administration, assisting with contracts and corporate records, coordinating effectively with internal teams and external counsel, and actively driving process improvements. This position blends paralegal-level responsibilities, such as drafting and tracking contracts, researching statutes, and maintaining compliance files, with essential administrative and operational support, including scheduling, documentation, and systems management, within a dynamic corporate legal environment.

  • Legal & Contract Support:
  • Draft, review, and track routine legal documents, including Non-Disclosure Agreements (NDAs), vendor agreements, and customer contracts.
  • Maintain and update contract templates, managing the contract lifecycle through designated systems such as DropBox or DocuSign.
  • Assist with corporate filings, preparation of board minutes, and entity management tasks.
  • Conduct thorough research and prepare summaries of state statutes, federal regulations, and municipal codes to support the company’s compliance obligations.
  • Support internal audits and compliance initiatives related to data privacy, employment law, and local business regulations.
  • Prepare research summaries, memoranda, and briefings for counsel on legislative and regulatory developments.
  • Coordinate document collection and production for audits, investigations, and regulatory filings.
  • Review and support updates to internal policies and procedures, ensuring full legal and regulatory compliance.
  • Administrative & Operational Duties:
  • Coordinate legal team meetings, manage scheduling, and facilitate internal communications.
  • Manage department documentation, shared drives, and workflow tools, ensuring organization and accessibility.
  • Track legal spend, monitor budgets, and process invoices from outside counsel.
  • Develop and maintain dashboards, trackers, and comprehensive process documentation for the legal department, enhancing transparency and efficiency.
  • Cross-Departmental Collaboration:
  • Serve as the primary liaison between the Legal Department and other internal departments, such as Finance, HR, and Operations.
  • Support efforts to standardize legal and compliance processes across various departments.
  • Assist in developing and delivering internal training and onboarding programs related to company policies and compliance requirements.
  • Associate’s or Bachelor’s degree preferred; paralegal certificate or legal studies coursework is a significant plus.
  • 2–5 years of progressive experience in legal administration, office management, or executive support.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
  • Experience with contract lifecycle management (CLM) and document management systems (e.g., DropBox, DocuSign).
  • Proficiency with legal research tools (e.g., LexisNexis, Westlaw, or state government databases).
  • Exceptional discretion and professionalism in handling sensitive and confidential information.
  • Strong research, analytical, and organizational skills.
  • Excellent written and verbal communication abilities.
  • High attention to detail and accuracy in document preparation and review.
  • Ability to manage multiple priorities, prioritize tasks effectively, and meet deadlines in a dynamic corporate environment.
  • Collaborative team player with strong interpersonal and problem-solving skills, demonstrating a proactive mindset and strong initiative.
  • Prior corporate or in-house legal department experience is strongly preferred.
  • Familiarity with corporate governance and compliance management practices.
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