Legal Operations Analyst

Bristol Myers Squibb-posted about 1 month ago
Full-time • Entry Level
Hybrid • Princeton, NJ
5,001-10,000 employees
Chemical Manufacturing
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The Legal Operations Analyst works with the BMS Law Department globally to help define and support operational and strategic approaches to ensure business success by managing, sustaining and continuously improving Legal Operation processes. The Legal Operations Analyst plays an integral role in the planning stages of project and program development for the BMS Law Department, and will monitor and deliver program and project metrics. The position will report to the Associate Director of Legal Operations in addition to liaise with other BMS Enabling Functions including Information Technology, Finance and Global procurement and other key stakeholders to support the Law Department strategic goals, processes and programs.

  • Drive progress on day-to-day legal operations projects focused on overall departmental administration.
  • Define system requirements/testing and work with internal groups and external vendors on delivery and validation of technology.
  • Develop reports in order to analyze and report the efficiency of our spend portfolio.
  • Support policy and process business requirements in conjunction with change projects.
  • Support process improvements opportunities and suggest new methods to improve client experience and department productivity.
  • Provide first line support for legal E-Billing system within BMS.
  • Collect, monitor and analyze budgets, projections and accruals.
  • Review and audit invoices within E-Billing system to assure that they are in compliance with our E-Billing procedures and invoice processing rules.
  • Develop rules and workflow in systems in order to support E-Billing, matter management, knowledge management and performance reporting.
  • Maintain matters and records within E-Billing system, conduct system audits to assure data accuracy, manage timekeepers and timekeeper rates.
  • Review and audit invoices within E-Billing system to assure that they are in compliance with our E-Billing procedures and invoice processing rules.
  • Provide input for training and communication planning for new projects/processes to internal and external customers and/or stakeholders. Conduct training as needed.
  • Serve as a liaison and escalation point for work with other enabling functions include IT.
  • Support the implementation and enforcement of policies and best practices for managing technology projects across the Department on a global basis.
  • Support the roll out education and training across the department on the benefits of new processes and technologies to promote acceptance and high adoption by team members.
  • Assist with the preparation and delivery of self-help tools, materials/resources such as tool kits, process and procedures documents, training materials, policy documents and guidelines.
  • Assist with ELM reconfigurations, updates, AI-implementation and workflow automation.
  • Minimum of three (3) years of experience as a business/operations analyst in a corporate law department. Equivalent experience as a business/operations analyst within other functions such as Finance, Procurement and/or Commercial will also be considered.
  • Minimum education of a bachelor's degree is required.
  • Understanding of project management, process improvement and change management approaches and methodologies.
  • Experience implementing enhancements / changes to ELM/eBilling systems; ONIT preferred.
  • Hands on experience with maintaining / building SharePoint based intranet sites preferred.
  • We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.
  • Medical, pharmacy, dental and vision care.
  • Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP).
  • Financial well-being resources and a 401(K).
  • Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support.
  • Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year's holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility.
  • Parental, caregiver, bereavement, and military leave.
  • Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources.
  • Other perks like tuition reimbursement and a recognition program.
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