Legal Litigation Assistant (City Attorney’s Office)

City of Ventura • Ventura, CA

3d

About The Position

The City of Ventura is seeking a Legal Litigation Assistant to join the City Attorney’s Office to provide complex and confidential legal administrative support. The Legal Litigation Assistant works closely with attorneys and court personnel to support complex legal matters that directly impact the City and community. This is an excellent opportunity for an administrative professional with legal experience who thrives in a fast-paced environment and understands the importance of accuracy, confidentiality, and deadlines. This position is designated as confidential and "at will," subject to discharge without cause and without the right of appeal.

Requirements

• A combination of education, training and experience equivalent to completion of high school, keyboarding sufficient to perform the duties of the job, at least four years of progressively responsible administrative support experience, including three years of legal administrative experience.
• License: Possession of or ability to obtain and maintain a valid California Class C driver's license is required.

Nice To Haves

• Have experience providing administrative legal support in a public entity law office, with a strong background in civil litigation
• Demonstrate knowledge of legal terminology, documents, procedures, court rules, and filing deadlines
• Have experience with court e-filing systems and an understanding of jurisdiction-specific filing requirements
• Possess experience working with or supporting matters involving the California Government Claims Act or similar statutory frameworks is highly desirable
• Be highly skilled in preparing, formatting, proofreading, and managing complex legal documents
• Effectively manage multiple deadlines, calendars, and competing priorities in a high-volume litigation setting
• Demonstrate the ability to quickly learn assigned responsibilities
• Exercise sound judgment and maintain strict confidentiality at all times
• Communicate professionally and effectively with attorneys, court staff, City personnel, and the public
• Work independently with minimal supervision while also working as a member of a team
• Be proficient with technology and case management systems

Responsibilities

• Assisting attorneys in all phases of litigation, including discovery, trial preparation, and court filings
• Preparing, formatting, proofreading, and finalizing legal documents, pleadings, discovery, and correspondence
• Filing legal documents with appropriate courts and arranging for service as required
• Opening, closing, and maintaining case files in the legal matter management system
• Managing litigation calendars, deadlines, hearings, depositions, mediations, and medical examinations
• Coordinating with courts, court staff, outside counsel, and other agencies to obtain information and schedule matters
• Maintaining master litigation calendars and tracking criminal, civil, and transactional matters
• Transcribing confidential material and composing correspondence independently or from oral instructions
• Maintaining office reference materials and manuals
• Preparing purchase orders, requisitions, and tracking litigation-related expenses using Workday software
• Serving as a receptionist for the City Attorney’s Office and managing phone inquiries as needed

Benefits

• Medical Insurance options include HMO, PPO, City Paid Dental and Vision Insurance
• Life Insurance
• Vacation & Holiday Compensation
• Deferred Compensation
• CalPERS Retirement
• Tuition Reimbursement & Bilingual Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees