Legal - HR Support Specialist

Mitchell Hamline School of Law•St Paul, MN

7d•$61,000 - $80,000•Onsite

About The Position

Legal/HR Support Specialist is responsible for assisting with a broad range of administrative, compliance, and documentation tasks that ensure the School adheres to all relevant laws and HR best practices. This position will work closely with the General Counsel and HR team to maintain accurate files and records, prepare legal documents, and support HR functions. This position requires discretion, integrity, and the ability to handle confidential and sensitive information . This position works on-site with limited supervision.

Requirements

Adherence to the highest level of confidentiality and discretion with respect to the work.
Demonstrated excellent written and verbal communication skills.
Demonstrated problem solving skills.
Ability to handle multiple tasks with strong time management and prioritization skills.
Excellent attention to detail.
Associate's degree in business, legal or related fields and 3 years of previous legal and or administrative assistant experience or an equivalent combination of education and experience.
5 years legal administrative assistant experience with no higher education degree
Proficient in Microsoft Office 365, including skills in Outlook, Word, Teams, PowerPoint, and Excel.

Nice To Haves

Experience as legal administrative assistant
Bachelor's degree in business, human resources or related field
Additional years of administrative support experience
HR or legal office experience
Knowledge of MS Office and ability to work with legal technology (court-filing computer systems, transcription software, etc.)

Responsibilities

Legal Support Manage the daily office operations, including handling general inquiries, ordering supplies, and scheduling.
Serves as a liaison between the General Counsel and internal and external departments and law offices.
Receive, screen and refer visitors, as well as scheduling appointments, receiving and making phone calls for the General Counsel.
Manage, monitor and maintain the General Counsel's calendar, including scheduling meetings, tracking legal deadlines, and coordinating appointments.
Coordinate travel arrangements and process related reimbursements.
Establish and maintain a file organization and tracking system for legal matters, both physical and electronic.
Draft, edit, proofread, format and compile professional documents, presentations, and correspondence and other related legal office activities.
Conduct review, redaction, duplication and indexing of documents.
Provide budget assistance - preparations, monitoring, and maintaining.
Manage expense reports, corporate card reconciliation, and check requests.
Gather, summarize and prepare reports related to engagement of outside counsel.
May perform general research including legal analysis and application of relevant statues, case and administrative rules, document searches and factual searches within internal and external databases and systems.
Human Resources Maintain and organize confidential employee files.
Support policy developments and updates.
May research policy requirements.
May assist with internal investigations and audits.
Employee events coordination and planning.
Assist with HR projects as needed.
Performs other duties and responsibilities as requested or required.