Legal Executive Assistant

Ropes & Gray LLP • New York, NY

127d • $73,900 - $112,650

About The Position

The Legal Executive Assistant works alongside industry-leading lawyers; to serve as an attorney's right hand and play a vital role managing day-to-day activities; and to join the practice as an integral member of the group, managing the flow of information as they screen, organize and prioritize requests from both internal and external clients.

Requirements

• College degree or equivalent.
• Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications.
• Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff and clients.
• Expert communication skills.
• Proactive approach to problem-solving and strong decision-making capability.

Responsibilities

• Supports and demonstrates fluency in the Firm's Trusted Advisor and Proactive Assistance programs.
• Demonstrates a professional demeanor in appearance and behavior.
• Maintains strict confidentiality in all interactions.
• Possesses strong interpersonal skills and exceptional verbal and written communication skills adhering to proper business writing standards.
• Demonstrates a keen eye for detail in informal and formal communications.
• Maintains a positive and professional attitude at all times.
• Works effectively with other departments, seeking solutions to business problems.
• Demonstrates an openness to constructive feedback and a flexibility to adjust behavior or performance as needed.
• Fosters open and frequent communication with teammates to ensure smooth and expeditious support to assigned lawyers.
• Provides superior client service with internal and external clients displaying a proactive, 'can do' attitude.
• Acts as the gatekeeper prioritizing conflicting needs and handles matters confidentially, expeditiously, proactively and independently.
• Demonstrates intimate knowledge of assignments work habits and preferences.
• Anticipates needs and shepherds work forward with limited direction.
• Develops strong understanding of assigned lawyer's practice and clients.
• Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations.
• Efficiently reconciles and processes expenses and manages timekeepers' diaries.
• Composes, edits and proofreads correspondence, presentations and other documents.
• Proactively coordinates internal/external meetings and arranges proper logistics.
• Applies best practice when arranging travel and monitors lawyer's travel.
• Proactively coaches lawyers to delegate non-billable tasks to their LEA.
• Demonstrates an exceptional understanding of Microsoft Outlook and manages multiple calendars.
• Organizes and cleans up Outlook folder structure.

Benefits

• Comprehensive health and well-being benefits.
• Personal and professional development.
• Career growth opportunities.
• Collegial and supportive culture.
• Discretionary bonus based on performance.

What This Job Offers

• Job Type: Full-time
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees