Legal Executive Assistant

Ropes & Gray LLP • Los Angeles, CA

75d • $70,500 - $107,550

About The Position

Become a Legal Executive Assistant (LEA) at Ropes & Gray. Why? Because with great responsibilities come great opportunities: to work alongside industry-leading lawyers; to serve as an attorney’s right hand and play a vital role managing day-to-day activities; and to join the practice as an integral member of the group, managing the flow of information as you screen, organize and prioritize requests from both internal and external clients. Being an LEA at Ropes & Gray means being challenged and rewarded. It’s a role ideal for a self-starter with high energy who can work independently and identify creative solutions to complex business problems.

Requirements

• Demonstrates a professional demeanor in appearance and behavior.
• Maintains strict confidentiality in all interactions.
• Possesses strong interpersonal skills and exceptional verbal and written communication skills.
• Demonstrates a keen eye for detail in informal and formal communications.
• Maintains a positive and professional attitude at all times.
• Demonstrates an openness to constructive feedback and flexibility to adjust behavior.

Responsibilities

• Fosters open and frequent communication with teammates to ensure smooth and expeditious support to assigned lawyers.
• Provides superior client service with internal and external clients displaying a proactive, 'can do' attitude.
• Acts as the gatekeeper prioritizing conflicting needs and handles matters confidentially and independently.
• Demonstrates intimate knowledge of assignment’s work habits and preferences, anticipating needs.
• Develops strong understanding of assigned lawyer’s practice and clients, maintaining professional relationships.
• Efficiently reconciles and processes expenses, reviewing and classifying business and personal expenses.
• Actively manages timekeepers’ diaries and ensures timely submission of billing entries.
• Composes, edits and proofreads correspondence, presentations and other documents.
• Proactively coordinates internal/external meetings and arranges logistics based on meeting requirements.
• Applies best practices when arranging travel and monitors lawyer’s travel preferences.
• Proactively coaches lawyers to delegate non-billable tasks to their LEA.
• Demonstrates an exceptional understanding of Microsoft Outlook and manages multiple calendars.
• Monitors attorney’s inbox and organizes client/matter related documents.

Benefits

• Comprehensive health and well-being benefits.
• Personal and professional development opportunities.
• Career growth opportunities.
• Collegial and supportive culture.
• Discretionary bonus based on performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees