Legal Executive Assistant

Ropes & Gray Llp • Washington, DC

114d • $70,500 - $107,550

About The Position

Ropes & Gray is a preeminent global law firm, ranked in the top three on The American Lawyer's A-List for eight consecutive years. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government. The Legal Executive Assistant (LEA) plays a vital role in managing day-to-day activities, serving as a lawyer's right hand, and is integral to the practice group. This position is ideal for a self-starter with high energy who can work independently and identify creative solutions to complex business problems.

Requirements

• College degree or equivalent.
• Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications.
• Strong organizational skills with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships.
• Expert written and verbal communication skills.
• Proactive approach to problem-solving and strong decision-making capability.

Responsibilities

• Supports and demonstrates fluency in the Firm's Trusted Advisor and Proactive Assistance programs.
• Demonstrates a professional demeanor in appearance and behavior.
• Maintains strict confidentiality in all interactions.
• Possesses exceptional verbal and written communication skills adhering to proper business writing standards.
• Works effectively with other departments, seeking solutions to business problems.
• Possesses strong interpersonal skills and maintains a positive and professional attitude.
• Composes, edits and proofreads correspondence, presentations and other documents.
• Monitors lawyer's inbox and organizes Outlook folder structure.
• Ensures client/matter related documents and emails are stored in iManage Workspaces.
• Applies best practices when arranging travel and maintains up-to-date travel preferences.
• Provides superior client service with internal and external clients.
• Assists with new client and new matter intake utilizing prescribed best practices.
• Acts as the gatekeeper prioritizing conflicting needs.
• Maintains updated client contacts in InterAction.
• Obtains subject matter expert level knowledge of the billing process.
• Creates draft entries for lawyers' diaries and proactively manages them.
• Coordinates the proper review of proformas and facilitates final approval of bills.
• Efficiently reconciles and processes expenses.
• Proactively coaches lawyers to delegate non-billable tasks to their LEA.
• Demonstrates an exceptional understanding of Microsoft Outlook.
• Manages multiple calendars and supports scheduling requirements.
• Tracks lawyers' business development activities.
• Maintains collaborative and respectful relationships with teammates and colleagues.
• Participates in focus groups, lunch and learns, and other knowledge sharing activities.

Benefits

• Comprehensive health and well-being benefits.
• Personal and professional development opportunities.
• Career growth opportunities.
• Collegial and supportive culture.
• Discretionary bonus based on performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree