Legal Executive Assistant

City Of Rockville • Rockville, MD

452d • $63,825 - $105,311

About The Position

The Legal Executive Assistant is responsible for managing the daily operations of the Office of the City Attorney, providing skilled clerical and administrative support to attorneys. This role requires specialized knowledge of legal documents and processes, as well as proficiency in legal office software. The assistant will handle confidential information, coordinate legal work, and interact with various stakeholders, ensuring the efficient operation of the office.

Requirements

• Associate's degree in a relevant field.
• Five years of progressively responsible office management experience, preferably in a legal office setting.
• Knowledge of legal terms, procedures, and practices common to a modern legal office.
• Proficiency in Office 365 and peripheral equipment.
• Strong written and oral communication skills.
• Ability to maintain confidentiality and exercise discretion.

Nice To Haves

• Experience with case management software.
• Familiarity with budget preparation and tracking.

Responsibilities

• Manage day-to-day operations of the Office of the City Attorney.
• Perform skilled clerical and administrative work in support of the office and attorneys.
• Utilize legal office software to process legal documents and maintain filing procedures.
• Prepare general correspondence on behalf of the City Attorney, including emails, letters, and memos.
• Maintain attorneys' calendars and schedule appointments, meetings, and hearings.
• Serve as a liaison between attorneys and city staff, outside attorneys, and court personnel.
• Screen incoming correspondence and telephone calls related to legal inquiries.
• Process administrative transactions including invoices and purchase orders.
• Manage travel accommodations for the office, including registrations and reimbursements.
• Maintain office operating records and prepare reports on such records.
• Coordinate hardware and software updates with the IT Department.
• Assist with technical support for office staff on software programs.
• Maintain office filing systems and manage legal library resources.

Benefits

• Competitive salary range of $63,825 - $105,311 per year.
• Full-time employment with potential for career advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Waste Management and Remediation Services
• Education Level: Associate degree