Legal Executive Assistant

Ropes & Gray LLP • Boston, MA

89d • $70,500 - $107,550

About The Position

Ropes & Gray is a preeminent global law firm, ranked in the top three on The American Lawyer's A-List for eight consecutive years. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government. The Legal Executive Assistant (LEA) plays a vital role in managing day-to-day activities by managing the flow of information while screening, organizing, and prioritizing requests from both internal and external clients. This position is ideal for a self-starter with high energy who can work independently and identify creative solutions to complex business problems.

Requirements

• College degree or equivalent.
• Expert proficiency with MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with attention to detail.
• Strong interpersonal skills to build relationships.
• Expert written and verbal communication skills.
• Proactive approach to problem-solving.

Responsibilities

• Composes, edits and proofreads correspondence, presentations and other documents.
• Monitors lawyer’s inbox and organizes Outlook folder structure.
• Organizes and maintains paper and electronic files.
• Manages multiple calendars and supports scheduling requirements.
• Coordinates internal/external meetings and arranges logistics.
• Tracks lawyers’ business development activities.
• Arranges travel and maintains up-to-date travel preferences.
• Provides superior client service with a proactive attitude.
• Assists with new client and new matter intake.
• Acts as the gatekeeper prioritizing conflicting needs.
• Maintains professional relationships with other legal counsel and organizations.
• Maintains updated client contacts and detailed client/matter lists.
• Manages lawyers’ diaries and billing processes.
• Reconciles and processes expenses.
• Coaches lawyers to delegate non-billable tasks.
• Fosters open communication with teammates.
• Participates in training and professional development activities.

Benefits

• Comprehensive health and well-being benefits.
• Personal and professional development opportunities.
• Career growth opportunities.
• Collegial and supportive culture.
• Discretionary bonus based on performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees