Legal / Executive Administrative Assistant

ROBINSON HELICOPTER CO INC•Torrance, CA

2d•$38 - $53•Onsite

About The Position

Robinson Helicopter Company is seeking a Legal / Executive Administrative Assistant with a broad range of administrative, coordination, and document-management responsibilities. This role is ideal for an organized, detail-oriented professional who has experience supporting upper management, attorneys and/or legal teams.

Requirements

High School Diploma, GED or equivalent required.
3+ years of experience in a legal assistant, executive administrative assistant, or similar role.
Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); comfortable learning new systems.
Excellent written communication, proofreading, and document formatting skills.
Superior attention to detail.
Strong organizational skills and ability to manage competing deadlines.
High discretion and professionalism handling confidential legal and business information.

Nice To Haves

Bachelor’s degree or Associates degree with comparable training focusing on research, writing, and legal terminology.
Prior experience in a law firm and/or in-house legal department.
Experience with contract management, document organizational systems, e-billing, and case management tools.
Familiarity with litigation support and basic legal terminology.

Responsibilities

Provide day-to-day administrative support to the Senior Vice President and in-house counsel (calendar management, meeting coordination, maintaining board meeting minutes).
Prioritize and coordinate legal and executive requests, exercising judgment to manage competing deadlines and shifting priorities.
Draft, format, proofread, and route legal and business correspondence and internal communications.
Provide day-to-day contract and legal document tracking, including maintaining trackers, monitoring deadlines, and ensuring timely follow-ups, including making revisions using red lines for department review.
Maintain legal case files and document management systems (electronic and hard copy).
Assist with litigation support tasks (pleadings, discovery organization, hearing/trial prep logistics).
Manage and track outside counsel and consultant billing (engagement letters, invoice intake, billing documentation, flagging variances, etc.).
Coordinate with internal stakeholders (sales, operations, leadership) and external partners to support contract execution and follow-up.
Support contract management and outreach for the Company’s dealership and service center network.
Prepare and maintain spreadsheets and simple reporting (contract trackers, deadlines, other legal research needs).
Identify opportunities to improve administrative and document management processes and support implementation of improvements
Assist with confidential projects for upper management and handle sensitive information with discretion.