Legal E-Billing Supervisor

Hennessy & Roach, P.C.•Chicago, IL

About The Position

The Legal E-Billing Supervisor is responsible for managing the firm’s electronic billing process for insurance defense clients. This role ensures accurate preparation, submission, and management of LEDES invoices through various e-billing portals while ensuring compliance with client billing guidelines and UTBMS coding standards. The ideal candidate has significant experience with insurance carrier billing, LEDES file formats, and resolving invoice rejections within major legal e-billing platforms.

Requirements

Associate or Bachelor degree in accounting, finance, business administration, or related field preferred; equivalent legal billing experience will be considered.
5+ years of legal billing experience within a law firm environment
3+ years of insurance defense e-billing experience
Hands-on experience preparing and submitting LEDES invoices
Direct experience using major legal e-billing portals
Knowledge of UTBMS task, activity, and expense codes
Experience with legal billing systems (e.g., PerfectLaw or similar practice management software)
Strong understanding of insurance carrier billing guidelines
Ability to troubleshoot and resolve portal submission errors
Advanced Microsoft Excel skills preferred
Strong attention to detail and accuracy
Ability to manage high-volume billing in a fast-paced law firm environment
Strong communication skills when working with attorneys and accounting staff
Problem-solving ability related to billing compliance and guideline interpretation
Ability to prioritize and meet monthly billing deadlines
Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
Firm and Client Confidentiality required.

Nice To Haves

Experience working in a mid-size or large insurance defense law firm
Experience supporting high attorney headcount environments
Familiarity with billing analytics and deduction tracking

Responsibilities

Prepare and submit electronic invoices in LEDES 1998B and LEDES 2000 formats.
Manage invoice submissions through major e-billing portals including but not limited to TyMetrix, Legal Tracker, CounselLink, Bottomline and .
Review and validate billing data prior to submission to ensure compliance with client billing guidelines and UTBMS task/activity codes.
Monitor invoice status in e-billing portals and resolve submission errors, rejections, and deduction issues.
Work closely with attorneys and billing coordinators to correct time entries that violate carrier guidelines.
Process invoice adjustments, appeals, and resubmissions when reductions occur.
Maintain up-to-date records of client billing requirements and portal procedures.
Assist with monthly billing cycles and high-volume invoice processing.
Generate reports related to billing submissions, rejections, deductions, and aging invoices.
Serve as a resource for attorneys and billing staff regarding insurance carrier billing rules and electronic billing requirements.