Legal Document Specialist -1st Shift (Hybrid)

RR Donnelley • Phoenix, AZ

9h • $19 - $19 • Hybrid

About The Position

RR Donnelley is seeking a Word Processing professional to join their team as a Legal Document Specialist. This role involves supporting time-sensitive project requests by collaborating with a team across multiple shifts and locations. The ideal candidate will produce quality work and maintain high customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, and Microsoft Office suite is an added advantage. The position requires commuting to Phoenix, AZ, and operates on a Monday - Friday, 7:00 am - 3:30 pm shift. After a 90-day probation period, the role transitions to a hybrid model, with 3 days onsite and 2 days remote.

Requirements

• Excellent verbal and written communication skills
• Flexibility to work overtime as required
• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Ability to interact with client and team members in a professional and respectful manner at all times
• Minimum typing speed of 60 wpm with 95% accuracy
• High school diploma or equivalent required
• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
• Experience and exposure in any of the legal word processing tasks below: Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields

Nice To Haves

• Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage
• Bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
• Transcription experience a plus
• Knowledge of legal terminology and legal citations preferred

Responsibilities

• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables, and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by the deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned

Benefits

• medical coverage
• dental coverage
• vision coverage
• paid time off
• disability insurance
• 401(k) with company match
• life insurance
• other voluntary supplemental insurance coverages
• parental leave
• adoption assistance
• tuition assistance
• employer/partner discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees