Legal Document Specialist - 3rd shift T-S (Hybrid)

RR Donnelley-posted 3 months ago
Entry Level
Phoenix, AZ
5,001-10,000 employees
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RR Donnelley is adding a Legal Document Specialists to their team! In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage. 3rd Shift Schedule: 11:00 p.m. - 7:30 a.m Tues-Sat + a $3 shift differential. Any offers being extended from 9/11/2025 forward will include a $2,000 sign-on bonus.

  • Create, edit and format legal documents to firm specifications using a variety of software applications
  • Convert, clean and format documents to/from different file formats
  • Create charts, graphs, tables, and spreadsheets as requested
  • Create and/or edit Tables of Authorities and Table of Contents
  • Perform data entry utilizing various software applications
  • Transcribe analog or digital dictation files
  • Restore/recover corrupted document files as necessary
  • Provide telephone help desk support to troubleshoot application queries
  • Complete all assigned jobs by the deadline in an accurate and timely manner
  • Handle sensitive and/or confidential documents and information
  • Follow established policies and procedures at all times
  • Perform additional duties as necessary or assigned
  • High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
  • Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
  • Minimum typing speed of 60 wpm with 95% accuracy
  • Excellent verbal and written communication skills
  • Flexibility to work overtime as required
  • Ability to work through complex legal document markups and instructions in a timely and accurate manner
  • Ability to prioritize various requests and deadlines simultaneously
  • Ability to interact with client and team members in a professional and respectful manner at all times
  • Experience and exposure in legal word processing tasks such as creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
  • Transcription experience a plus
  • Knowledge of legal terminology and legal citations preferred
  • Medical, dental, and vision coverage
  • Paid time off
  • Disability insurance
  • 401(k) with company match
  • Life insurance and other voluntary supplemental insurance coverages
  • Parental leave
  • Adoption assistance
  • Tuition assistance
  • Employer/partner discounts
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