Legal Coordinator (Hybrid)
About The Position
Partners with Regional and Property Managers to resolve landlord and tenant legal issues. Responsibilities include, but are not limited to: Communicates with legal tenants and third-party law firms regarding case status. Prepares commencement of rent demands reports to the attorney's office Commences all holdovers: Failure to Renew, Failure to Recertify, Succession Cases, and Illegal SubletsPrepares for trial - gathering of all "prima facie" documents (MDR, Rent Roll & Deed) Attends court appearances - Trials & InquestsProvides on-going communication with Property Managers regarding repairs and possible settlementsCommunicates with Asset Management regarding balances due on legal reports (i.e. write-offs or potential collection cases) Review all stipulation documents, prepare rent adjustment forms; submits same to Accounting Dept Updates legal case status in Yardi Prepares monthly legal quarterly reports for all properties across the portfolio Provides updates on pending cases to external and internal stakeholders Prepares monthly legal reports regarding percentages of units that are in legal proceedings Prepares monthly legal reports to Leasing Dept. regarding status of all “Failure to Renew” cases Scans and uploads stipulations of settlement as an attachment into Yardi Meets with tenants in person to accept stipulation/rent payments; review tenant ledger if they feel there might be any discrepancies Receives and processes NYC HPD cases including follow-up with our third-party attorneys and L&M Legal Meet with HRA and other city agencies to accept payments on behalf of tenants who are "legal". Processes legal invoices and approve in AVID Xchange
Requirements
- High school diploma or equivalent required
- 2+ plus years with an L&T department at a law firm or property management company required
- Ability to handle high-volume work
- Able to prioritize and manage multiple open legal cases simultaneously
- Proficient in Microsoft Office Suite
- Knowledgeable in Yardi Voyager
- Experience with NYC rent laws
- Must have excellent verbal and written communication skills
Nice To Haves
- Associate degree or bachelor’s degree, preferred
- NYS Notary public license, preferred
Responsibilities
- Communicates with legal tenants and third-party law firms regarding case status.
- Prepares commencement of rent demands reports to the attorney's office
- Commences all holdovers: Failure to Renew, Failure to Recertify, Succession Cases, and Illegal Sublets
- Prepares for trial - gathering of all "prima facie" documents (MDR, Rent Roll & Deed)
- Attends court appearances - Trials & Inquests
- Provides on-going communication with Property Managers regarding repairs and possible settlements
- Communicates with Asset Management regarding balances due on legal reports (i.e. write-offs or potential collection cases)
- Review all stipulation documents, prepare rent adjustment forms; submits same to Accounting Dept
- Updates legal case status in Yardi
- Prepares monthly legal quarterly reports for all properties across the portfolio
- Provides updates on pending cases to external and internal stakeholders
- Prepares monthly legal reports regarding percentages of units that are in legal proceedings
- Prepares monthly legal reports to Leasing Dept. regarding status of all “Failure to Renew” cases
- Scans and uploads stipulations of settlement as an attachment into Yardi
- Meets with tenants in person to accept stipulation/rent payments; review tenant ledger if they feel there might be any discrepancies
- Receives and processes NYC HPD cases including follow-up with our third-party attorneys and L&M Legal
- Meet with HRA and other city agencies to accept payments on behalf of tenants who are "legal".
- Processes legal invoices and approve in AVID Xchange
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
