LEGAL COORDINATOR - ADMINISTRATION

Access: Supports for Living•Scotchtown, NY

3d•$70,000 - $72,500

About The Position

At Access: Supports for Living and our Access: Network partners, we help people live the healthiest and fullest lives possible - and we support our staff in doing the same. Across our family of organizations, team members work in mental health, substance use, disability, employment, housing, and family services, doing meaningful work in a collaborative and respectful environment. We offer supportive leadership, opportunities to learn and grow, competitive benefits, and the chance to build a career with purpose. If you’re looking for work that matters and a team that values what you bring, the Access Network is a great place to be. The Legal Coordinator will assist with the management of legal actions and contracts for the Access: Supports for Living Network. This includes working collaboratively with QA, Compliance, Talent Management, Information Technology, Central Administration, Finance, Leadership Council and program leaders to identify and mitigate risks, manage contracts, respond to and track legal inquiries and requests

Requirements

Excellent analytical, critical thinking and problem-solving skills and the ability to turn large amounts of information into manageable and usable data.
Knowledge of federal and state contract laws and regulations
Demonstrates high level of integrity, ethical standards and professionalism commensurate with the esteemed level of the position
Must be self-motivated, able to work independently, manage time effectively and prioritize work to meet deadlines
Ability to interpret and communicate legal and regulatory requirements
Excellent computer skills required, specific experience with Microsoft Word, Excel, PowerPoint and data base management is required
Knowledge of quality improvement, compliance and risk management processes
Excellent communication and training skills required
Exceptional organizational skills and attention to detail
Emotionally and culturally intelligent- willing to innovate, learn and grow
Experience completing or supporting audits and investigations
Experience with risk management
Ability to function effectively and collaboratively as part of a cross-functional team.
Excellent negotiating skills
Proven ability to work on multiple projects simultaneously
Flexibility to work in changing business and legal/regulatory environments
Quick and effective research skills to prepare quality legal strategies and perform in-depth research to support a case
Strong communication skills and the ability to articulate information effectively verbally and in writing
Solid listening skills
Bachelors degree in Legal Studies, Business Management or related field
Must be able to sit or stand in front of a computer for hours at a time
Must be able to travel throughout the Hudson Valley and NYC regions

Nice To Haves

Paralegal Certificate or Certified Paralegal preferred
Two or more years of Contract Management experience preferred
Two or more years working with legal professionals preferred

Responsibilities

Research and advise on compliance, regulatory, risk, and corporate matters. Keep up to date on and communicate new legal requirements that may affect network operations.
Provide support for general legal issues including drafting and reviewing internal policies and protocols, interpreting technical language and communicating the terms of contracts, and advising senior leaders on legal matters
Obtain updates from external legal sources, insurance carriers, insurance brokers and agency staff to maintain the legal tracking log and insurance claims tracking log for the network
Assist in maintaining and updating, as necessary, corporate bylaws, certificates of incorporation, and related corporate documents
Ensure practices and policies align with New York State Non-Profit laws, rules, and regulations
Understand and interpret applicable institutional policies and protocols, laws, regulations, rules, guidelines, etc.
Supervise interns working on special legal projects
Manage the electronic contract management system, including tracking, annual reviews, approvals, and workflows.
Create, review, amend, analyze, negotiate and manage contracts, vendor agreements, professional service contracts, lease agreements, and routine legal contract documents (non-disclosures, confidentiality agreements, subpoenas, records requests, Business Associate Agreements, etc.)
Identify and assist in resolving contract legal issues
Review leases and contracts for insurance requirements, indemnity provisions and risk assessment. Recommend appropriate insurance values and deductibles for all physical damage, business interruption and liability insurance coverages.
Under the supervision of the CAO, negotiate with insurance brokers, insurance companies and third party administrators (TPA) with respect to premiums, terms and conditions of all property, casualty, malpractice and liability insurance contract renewals, modification of existing contracts and placement of new insurance contracts as needed.
Maintain relationships with insurance brokers, insurers, and TPAs and serves as one of the organization’s principal representatives with brokers, carriers, and TPAs. Assists with submitting insurance claims and notifications.
Manage the contracting process including annual review of contracts, periodic KPI checks and reporting.
Identify and assess legal risks arising from proposed contractual requirements
Collaborate with external council when necessary for special projects
Create legal reports and presentations for the board of directors
Research and provide legal information to executive leadership as needed
Research and provide information on disclosures of legal actions to maintain compliance with government systems
Research and provide legal information on the development of agendas and actions relating to multiple housing development fund companies and affiliate organizations
Assist in creating the Risk Management Plan and recommending risk management controls and systems
Assist with developing, investigating and monitoring risk management and compliance standards, policies and protocols
Anticipate, detect and report areas of potential exposure to ensure compliance, avoid costs, increase employee awareness, protect the reputation of the network and improve decision-making
Advise and train staff on risk management, regulatory and compliance topics
Support the information security program
Assist with OMIG self-disclosures and tracking
In conjunction with the QA and Compliance teams, conduct and/or oversee audits in accordance with Risk Management and Compliance Plans, regulatory requirements and the needs of the network
Participates in Value Stream, QA, Compliance and other committee meetings as needed.
Assist with meeting CARF, ISO, Joint Commission and other accreditation requirements.
Complete special projects or other related duties as assigned