Legal/Contracts Administrator
About The Position
Driven by 130 years of legacy, HVAC and refrigeration success, Lennox provides our residential and commercial customers with industry-leading climate-control solutions. At Lennox, we win as a team, aiming for excellence and delivering innovative, sustainable products and services. Our culture guides us and creates a workplace where all employees feel heard and welcomed. Lennox is a global community that values each team member’s contributions and offers a supportive environment for career development. Come, stay, and grow with us. As the Legal/Contracts Administrator, reporting directly to Legal Information Governance Manager, you will leverage strong technical, organizational, and communication skills to manage digital workflows, maintain department systems, and ensure smooth day‑to-day operations for the contracts management function.
Requirements
- Minimum 2-4 years relevant experience, or an equivalent combination of education and experience
- High School diploma; Bachelor's degree preferred
- Experience working with a contract or other database management system
- Skillfully work with Microsoft Office including OneDrive, Teams, Excel, Word, PowerPoint and other applications and tools such as Adobe Acrobat
- Strong written and verbal communication skills including interacting effectively with people from multi-functional and diverse backgrounds.
- Strong detail-oriented and organizational skills
- Service-oriented attitude
Nice To Haves
- Experience in a legal environment preferred
- Paralegal certification optional/not required.
Responsibilities
- Serve as the primary technical and administrative support for company’s contracts management system, including assisting users, troubleshooting issues, and helping maintain and optimize system functionality.
- Route contracts and related requests through the review process, coordinating and maintaining clear communication with all relevant parties.
- Follow up on open requests, audits, and other matters as needed to ensure timely completion of requests. Monitor status of each request.
- Maintain and update departmental databases and digital records, ensuring data accuracy, accessibility, and alignment with internal processes.
- Coordinate legal workflows, including routing documents, monitoring request status, identifying bottlenecks, and driving process efficiency.
- Support document generation and management, including drafting simple correspondence, preparing templates, formatting documents, and managing shared resources.
- Assist in process improvement initiatives, identifying opportunities to streamline operations, enhance user experience, and increase automation within legal systems.
- Assist with maintenance and system administration of the contract management system.
- Liaise with internal and external parties, including but not limited to: legal department personnel, business users, service providers, and outside counsel.
- Identify and implement process improvement in the contracts administration and legal administration functions.
- Provide attorneys and legal operations professionals with light administrative support upon request, including drafting simple documents and correspondence, PowerPoint presentation creation, meeting/conference call set up, and various administrative duties as requested.
- Other duties as requested.
Benefits
- tuition reimbursement
- medical, dental, and vision insurance
- prescription drug coverage
- 401(k) retirement plan
- short-term disability insurance
- 8 weeks paid birthing leave
- 2 weeks paid bonding leave
- life and long-term disability insurance
- 12 days paid time off
- 2 paid well-being days
- 1 paid volunteer day
- 12 paid holidays
- 3 floating holidays per year
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
